Regular Meeting of the

Pocola Board of Education

Monday, April 11, 2016

6:00 P.M.


As required by Section 311, Title 25 of the Oklahoma Statutes, notice is hereby given that Independent School District No. I-007 will hold a Regular Board Meeting on Monday, April 11, 2016 at 6:00 p.m.  The place and street address of this meeting will be the Board of Education Room, Middle School Building at 603 East Pryor Avenue, Pocola, Oklahoma, 74902.


MOMENT OF SILENCE (Call meeting to order and record members present)


 I.         Regular Business

            A.  Approve Minutes for

                        1) Regular Board Meeting – March 7, 2016

            B.  Approve Financial Reports – Pat Smith                 

            C.  Approve Encumbrances, Warrants, Payroll Warrants, and Change Orders

                  (See Addendum)

            D. Approve request to transfer $232.50 from Baseball Boosters to Pocola Hoop Club for Coke

                  products, candy bars and chili

            E.  Discuss, consider and vote:            Approve the following changes to authorized check signers for

                                                            the EFTPS Fund due to reorganization of Board of Education:

                                                                        President:         __Laura Pitsco_________

                                                                        Clerk:               __Roger Lairamore_____

                                                                        Treasurer:        __Trish Glaser_________

                                                                        Asst Treasurer:  __Patricia Smith________



II.        Public Participation (Policy BED, BED-R)


III.       Items for Information

            A.  Enrollment Numbers as of 04/04/2016

                                                                                                            2016                2015

                                                                                                E.S.      390                   411

                                                                                                M.S.     202                   207

                                                                                                H.S.     229                               197                                                                                                                            821                   815

            B.  April 15 – Snow Day – No School

C.  May 9 – Next Regular Board Meeting

            D.  2nd Quarter Student Dropout Report

            E.  Superintendent’s Report


IV.       Items for Action

            A.  Discuss, consider and vote:                        Approve request from James Karl to declare items as

                                                                        surplus and proper disposal. (List attached)

            B.  Discuss, consider and vote:                        Ratify lease agreement with LEAF for FY2016-2017

                                                                        for TASKALFA 5500i Kyocera dated 07/29/2015

            C.  Discuss, consider and vote:                        Approve revision of Board Policy CHC BIDS AND




Pocola Public Schools

Regular Meeting Agenda

April 11, 2016

Page 2


D.  Discuss, consider and vote:               Approve adoption of Board Policy CHC-R BIDS AND

                                                            QUOTATIONS (REGULATIONS)

            E.  Discuss, consider and vote:               Approve adoption of Board Policy CHE VENDORS

            F.  Discuss, consider and vote:               Review quotes from Auditing Firms and approve award

                                                                        for services for the FY2015-2016 financial audit and

                                                                        Estimate of Needs, temporary appropriations and/or

                                                                        Supplemental appropriations for FY2016-2017. Signing

                                                                        Audit Engagement Letter and State Contract with the

                                                                        Auditing Firm awarded

            G.  Discuss, consider and vote:               Approve Filed Trip Proposal from the High School Band

                                                                        and Band Boosters for May 7, 2016 to travel out of state

                                                                        to Hot Springs, Arkansas in school buses


V.        Executive Session

Proposed Executive Session to discuss and possible action regarding the employment, hiring, appointment, promotion, demotion, disciplining or resignation of any individual salaried public officer or employee, 1) discussion and possible action regarding transportation director duties and bus schedules, 2) hiring a business manager on a temporary contract for FY2016-2017, 3) any resignations received, so the board can return to Open Session and 1) vote on any possible action regarding the transportation director duties and bus schedules, 2) vote to hire a business manager on a temporary contract for FY2016-2017, 3) vote to accept or reject any resignations received,  as authorized by OKLA. STAT. Title 25, § 307 (B) (1)


A.  Motion to convene into Executive Session

            B.  Motion to return to Open Session

            C.  Statement of Minutes of Executive Meeting

D.  Discuss, consider and vote:               Any action regarding transportation director duties and

                                                            bus schedules

E.  Discuss, consider and vote:               Hiring a business manager on a temporary contract for


F.  Discuss, consider and vote:               Accept or reject any resignations received


VI.       New Business

Discussion, consideration and possible approval of other new business, if any, which has arisen since posting of the agenda and could not have been anticipated before the time of posting.


VII.     Adjournment




Mr. Lawrence Barnes, Supt ______________________________ posted this agenda Friday, April 8, 2016, 4:00 p.m. at the Board of Education Meeting Room Main Entrance, Middle School Building, 603 East Pryor Avenue, Pocola, Oklahoma.


The Pocola Public Schools district office lacks an accessible restroom.  Those wishing to attend meetings scheduled at the district office may request that the meeting be moved to an accessible location by contacting Lawrence Barnes, Superintendent, P.O. Box 640, Pocola, Oklahoma, 74902, telephone (918) 436-2424