Regular Meeting of the

Pocola Board of Education

Monday, April 8, 2013

6:30 P.M.

 

As required by Section 311, Title 25 of the Oklahoma Statutes, notice is hereby given that Independent School District No. I-007 will hold a Regular Board Meeting on Monday, April 8, 2013 at 6:30 p.m.  The place and street address of this meeting will be the Board of Education Room at 603 East Pryor Avenue, Pocola, Oklahoma, 74902.

 

MOMENT OF SILENCE (Call meeting to order and record members present)

 

I.          Regular Business (Call meeting to order and record members present)

            A.  Approve Minutes for:

1) Regular Board Meeting – March 14, 2013

2) Special Board Meeting – March 28, 2013

B.  Approve Financial Reports – Pat Smith

C.  Approve Encumbrances, Warrants, Payroll Warrants, and Change Orders

      (See Addendum)

D.  Discuss, consider and vote:                       Approve the following changes to authorized check

                                                                                 Signers for the EFTPS Fund

                                                                                    President:           Jack Farley

                                                                                    Clerk:                 Ron Sloan

                                                                                    Treasurer:          Trish Glaser

                                                                                    Asst. Treasurer:              Patricia Smith

           

II.        Public Participation (Policy BED, BED-R)

 

III.       Items for Information

            A.  Enrollment:  April 1, 2013                                                             2013                2012

                                                                                                            E.S.       430                  472

                                                                                                            M.S.      164                  182

                                                                                                            H.S.      210                  212

                                                                                                                         804                  866

            B.  April 12 – Snow Day – NO SCHOOL

            C.  April 26 – NO SCHOOL

            D.  May 3 – Snow Day – NO SCHOOL

            E.   May 3 – Possible Special Board Meeting 1:00 p.m.

            F.   May 13 – Next Regular Board Meeting

            G.  May 15 – Last day of classes

H.  May 16 – Graduation 8:00 p.m.

            I.    Superintendent’s Report

           

IV.       Items for Action

            A.  Discuss, consider and vote:                Approve agreement with Municipal Accounting Systems

                                                                        Inc. for software support for the appropriated fund

                                                                        system, payroll system, treasurer system, activity fund

                                                                        system, and personnel system for FY2014 ($5,520.00)

                                                                        Same as last year

           

 

Pocola Public Schools

Regular Meeting Agenda

April 8, 2013

Page 2

 

B.  Discuss, consider and vote:                        Approve agreement with Municipal Accounting Systems

                                                                        Inc. for software support for the Wen-GAGE i-Student

                                                                        Information System, Wen-GAGE i-Lunch Room System

                                                                        for FY2014 ($9,804.00) Increase of $424.00

            C.  Discuss, consider and vote:                        Approve License Agreement with Employee

                                                                        Evaluation Systems, Inc. for use of the OKTLE

                                                                        (Oklahoma Teacher and Leader Effectiveness

                                                                        System), the web-based version at a cost of $24.75

                                                                        per teacher evaluated for FY2013-2014 (61 teachers

                                                                        @ $24.75, $1,509.75)

D.  Discuss, consider and vote:                        Approve Statutory Waiver/Exemption

Application for FY2013-2014 School Year to allow

Parent/Teacher Conferences to be held the same day

 as a regular school day (70 O.S. § 1-11)

            E.  Discuss, consider and vote:                        Approve FY2013-2014 School Calendar

            F.  Discuss, consider and vote:                        Approve the following resolution for E-RATE:

                                                                        1) Authorizes the filing of FCC Form 471, Schools

                                                                        and Libraries Universal Service Program Services

                                                                        Ordered and Certification Form for the services

                                                                        and/or products as detailed in the attached report,

                                                                        “E-Rate Requests, FY2013”, for the fiscal year

                                                                        07/01/2013-06/30/2014 (See Attached)

                                                                        2) Authorizes payment of the applicant’s share

                                                                        subject to the following conditions: (1) approval

                                                                        of funding of the discounted portion by the Schools

                                                                        and Libraries Division (SLD) or the Universal

                                                                        Service Administrative Company (USAC) and (2)

                                                                        receipt of services during the fiscal year 07/01/13 –

                                                                        06/30/14 (See Attached)

            G. Discuss, consider and vote: Authorize the superintendent to advertise for a

                                                                        Middle School and/or High School Math Teacher

                                                                        for FY2013-2014

                                               

V.        Executive Session

 

            Proposed Executive Session to discuss and possible action 1) to approve or not approve

            reemployment of High School Certified Personnel for FY2013-2014, as recommended by Randy

Ragland, See Footnote #1, 2) to approve or not approve reemployment of Middle School Certified Personnel for FY2013-2014, as recommended by Mark McKenzie, See Footnote #2, 3) to approve or not approve reemployment of Elementary School Certified Personnel for FY2013-2014, as recommended by Sandra Pfeuffer, See Footnote #3, 4) to accept Katie Sockey’s resignation, so the board can return to Open Session and 1) vote to approve or not approve reemployment of High School certified Personnel for FY2013-2014, 2) vote to approve or not

 

 

Pocola Public Schools

Regular Meeting Agenda

April 8, 2013

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 approve reemployment of Middle School Certified Personnel for FY2013-2014, 3) vote to approve or not approve reemployment of Elementary Certified Personnel for FY2013-2014, 4) vote to approve Katie Sockey’s resignation, as authorized by OKLA. STAT. Title 25, Section 307 (B) (1)

 

A.  Motion to convene into Executive Session

            B.  Motion to return to Open Session

            C.  Statement of Minutes of Executive Meeting

D.  Discuss, consider and vote:                        Approve or not approve reemployment of the High

                                                            School Certified Personnel for FY2013-2014

                                                            as recommended by High School Principal

                                                            Randy Ragland (See Footnote #1)

E.  Discuss, consider and vote:                        Approve or not approve reemployment of the Middle

                                                            School Certified Personnel for FY2013-2014 as                                                                                             recommended by Middle School Principal Mark                                                                                             McKenzie  (See Footnote #2)

F.  Discuss, consider and vote:                        Approve or not approve reemployment of Elementary

                                                            Certified Personnel for FY2013-2014 as

                                                            recommended by Elementary Principal Sandra

                                                            Pfeuffer (See Footnote #3)

G.  Discuss, consider and vote:                        Katie Sockey’s Resignation

 

VI.       New Business

Discussion, consideration and possible approval of other new business, if any, which has arisen since posting of the agenda and could not have been anticipated before the time of posting.

 

VII.     Adjournment

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Mr. Monty Guthrie, Supt ______________________________ posted this agenda Friday, April 5, 2013, 4:00 p.m. at the Board of Education Meeting Room Main Entrance.

 

 

 

 

 

 

 

 

Pocola Public Schools

Regular Meeting Agenda

April 8, 2013

Page 4

 

Footnote #1:              High School Certified Career Personnel for FY2013-2014

 

Matthew Adams

Michelle Armstrong

Clint Beesley

Ann Bugg

Carrie Covey

Amy Fischer

Casey Fischer

Leah French

Joyce House

Matthew Jones

Ron Killion

Richard King

Rick Lang

Pam Myers

Virginia Oliver

Temp-Retired

April Quinn

Janice Riggs

Katie Sockey

 

 

 

 

Footnote #2:              Middle School Certified Career Personnel for FY2013-2014

 

Shelia Amos

Fonda Clopton

Eddie Combs

Robbie Hutchens

Eric Ladd

Karla Rodgers

Melanie Stogner

Janie Vincent

 

 

Footnote #3:              Elementary Certified Career Personnel for FY2013-2014

 

Ginger Adams

Patricia Bandy

Jennifer Beutelschies

Kimberly Brannon

Jan Carmack

Sandy Cox

Teresa Eaton

Lori Johnson

Julie Lang

Lora Loyd

Tanga Luu

Kendra Maxwell

Lori Pipkins

April Quinn

Arline Quinn

Britton Reaves

Jaymi Reaves

Tonya Rhoads

Patricia Tate