Regular Meeting of the

Pocola Board of Education

Monday, August 12, 2013

6:30 P.M.


As required by Section 311, Title 25 of the Oklahoma Statutes, notice is hereby given that Independent School District No. I-007 will hold a Regular Board Meeting on Monday, August 12, 2013 at 6:30 p.m.  The place and street address of this meeting will be the Board of Education Room at 603 East Pryor Avenue, Pocola, Oklahoma, 74902.


MOMENT OF SILENCE (Call meeting to order and record members present)


I.          Executive Session

            Proposed Executive Session for discussion and consideration of 1) appointment of a

            candidate to the Pocola School Board Office #3, so the Board can return to open session

and 1) vote to appoint a school board member for Office #3, as authorized by OK. STAT. Title 25 § Section 307 (B) (1) and OK. STAT. Title 25, § Section 5-118.


A.  Motion to convene into Executive Session

B.  Motion to return to Open Session

C.  Statement of Minutes of Executive Meeting

D.  Discuss, consider and vote:          Vote to appoint a school board member for

                                                            Office #3


II.        Regular Business

            A.  Taking and subscribing to the “OATH OF OFFICE” for Office #3

            B.  Approve Minutes for

                        1) Special Board Meeting – June 25, 2013

                        2) Regular Board Meeting – July 15, 2013

                        3) Special Board Meeting – August 5, 2013

            C.  Approve Financial Reports – Pat Smith

            D.  Approve Encumbrances, Warrants, Payroll Warrants, and Change Orders

                  (See Addendum)


III.       Public Participation (Policy BED, BED-R)


IV.       Items for Information

            A.  August 19 – Teachers report back to work, In Service

            B.  August 20 – In Service

            C.  August 20 – Parent Involvement Night (6:00 pm to 7:00 pm)

            D.  August 21 – In Service

            E.  August 22 – First Day of Classes

F.  August 23-25 – OSSBA/CCOSA School Board Conference, OKC

G.  September 9 – Next Regular Board Meeting

            H.  Superintendent’s Report (introduction of new employees)


Pocola Public Schools

Regular Meeting Agenda

August 12, 2013

Page 2


V.        Items for Action

            A.  Discuss, consider and vote:          Approve annual update of Child Nutrition Program

                                                                        Procurement Plan (no changes from last year)

            B.  Discuss, consider and vote:           Review and award milk bid for FY2014

            C.  Discuss, consider and vote:           Review and award bread bid for FY2014

            D.  Discuss, consider and vote:          Application for sanctioning outside of the Activity

                                                                        Fund by the Pocola Elementary PTA for FY2014

            E.  Discuss, consider and vote:           Employment of Stephen H. McDonald &

                                                                        Associates, Inc. as Financial Advisor to assist the

                                                                        Pocola School District in obtaining Qualified Zone

                                                                        Academy Bond lease-purchasing financing.

            F.  Discuss, consider and vote:           Resolution approving the lease-purchase of equip-

                                                                        ment and other personal property for a period of not

                                                                        to exceed ten (10) years; and authorizing the

                                                                        President and the Clerk of the Board of Education

                                                                        and the Superintendent of Pocola Public Schools to

                                                                        execute all necessary documents, including the

                                                                        Equipment Lease/Purchase Agreement

            G.  Discuss, consider and vote:          Resolution setting out certain actions taken by

                                                                        Pocola Public Schools to meet the requirements of

                                                                        Federal law governing the issuance of Qualified

                                                                        Zone Academy Bonds and regulations promulgated

                                                                        by the State Board of Education

            H.  Discuss, consider and vote:          Approve leasing agreement with Midwest Bus Sales

                                                                        for $12,500/year, 15,000 mile limit, with no

                                                                        maintenance agreement for a 2014 – 71 passenger


            I.  Discuss, consider and vote:            Revision of Board Policy GK, GK-R1, GK-E1 (Use

                                                                        of School Property/Facilities and related forms, to

                                                                        included a cleaning deposit, refundable if the

                                                                        premises are clean

            J.  Discuss, consider and vote:            To authorize superintendent to hire a first grade

                                                                        teacher on a temporary contract for FY2014, if the

                                                                        number of students enrolled exceeds 75 starting

                                                                        the first day of school







Pocola Public Schools

Regular Meeting Agenda

August 12, 2013

Page 3


VI.       New Business

Discussion, consideration and possible approval of other new business, if any, which has arisen since posting of the agenda and could not have been anticipated before the time of posting.


VII.     Adjournment
































Mr. Monty Guthrie, Supt ______________________________ posted this agenda Friday, August 9, 2013, 4:00 p.m. at the Board of Education Meeting Room Main Entrance