Regular Meeting of the

Pocola Board of Education

Monday, January 13, 2014

6:30 P.M.


As required by Section 311, Title 25 of the Oklahoma Statutes, notice is hereby given that Independent School District No. I-007 will hold a Regular Board Meeting on Monday, January 13, 2014 at 6:30 p.m.  The place and street address of this meeting will be the Board of Education Room at 603 East Pryor Avenue, Pocola, Oklahoma, 74902.


MOMENT OF SILENCE (Call meeting to order and record members present)


I.          Regular Business

            A.  Approve Minutes for

                        1) Regular Board Meeting – December 9, 2013

            B.  Approve Financial Reports – Pat Smith

            C.  Approve Encumbrances, Warrants, Payroll Warrants, and Change Orders

                  (See Addendum)

            D.  Approve transfer of $2,000.00 from the Miscellaneous Savings Activity Subaccount

                  to the General Activity Subaccount


II.        Public Participation (Policy BED, BED-R)


III.       Items for Information

            A.  Enrollment:  December 2, 2013                           FY2014            FY2013

                                                                                    E.S.        442                  436

                                                                                    M.S.       189                  163

                                                                                    H.S.        221                  217

                                                                                                   852                  816

            B.  Board Appreciation Month Presentations

            C.  January 20 – Martin Luther King Day, NO SCHOOL

            D.  January 20-25 – LeFlore County Tournament

            E.  February 10 – Next Regular Board Meeting

            F.  Long Term Capital Improvement Discussion

            G.  Superintendent’s Report


IV.       Items for Action

            A.  Discuss, consider and vote:          Revised School Calendar for FY2013-2014

                                                                        (Due to days out for snow and ice)

B.  Discuss, consider and vote:           Approve Pocola Schools Indian Education Policies

                                                            and Procedures

C.  Discuss, consider and vote:           Approve Compilation Engagement Letter with

                                                                        William C. Pickle, Jr., MBA to compile budget reports

                                                                        and financial information in preparation for the FY2014

                                                                        Audit and the 2015 Estimate of Needs ($2,775.00 plus

out of pocket expenses) same as last years

D.  Discuss, consider and vote:          Approve purchase of used bus from Stigler Public


Pocola Public Schools

Regular Board Meeting Agenda

January 13, 2014

Page 2


            E.  Discuss, consider and vote:           Approve purchase of a new motor with five

                                                                        year guarantee or rebuilt motor for Bus 17

            F.  Discuss, consider and vote:           Declare the following vehicles as surplus and

                                                                        advertising for bids:

                                                                                    1) 1989 GMC Passenger Bus (Diesel)

                                                                                    2) 1998 Chevrolet Astro Mini Van

                                                                                    3) 1992 Chevrolet Mini Bus (Diesel)

            G.  Discuss, consider and vote:          Declare 36 HVAC units (includes AC/furnace and

                                                                        A-coil) and authorize superintendent to advertise

                                                                        for bids (see attached list)


V.        Executive Session

Proposed Executive Session to 1) evaluate Monty Guthrie, Superintendent and possible action on the contract of Monty Guthrie, Superintendent for FY 2014-2015, 2) accept any resignations received, so the board can return to Open Session and 1) vote on possible action on the contract of Monty Guthrie, Superintendent for FY2014-2015, 2) vote to accept any resignations received, as authorized by OKLA. STAT. Title 25, Section 307 (B) (1)


            A.  Motion to convene into Executive Session

            B.  Motion to return to Open Session

            C.  Statement of Minutes of Executive Session

            D.  Discuss, consider and vote:          Possible action on the contract of Monty Guthrie,

                                                                        Superintendent for FY2014-2015

            E.  Discuss, consider and vote:           Accept any resignations received


VI.       New Business

Discussion, consideration and possible approval of other new business, if any, which has arisen since posting of the agenda and could not have been anticipated before the time of posting.


VII.     Adjournment







Mr. Monty Guthrie, Supt ______________________________ posted this agenda Friday, January 10, 2014 4:00 p.m. at the Board of Education Meeting Room Main Entrance.