Regular Meeting of the

Pocola Board of Education

Monday, June 10, 2013

6:30 P.M.

 

As required by Section 311, Title 25 of the Oklahoma Statutes, notice is hereby given that Independent School District No. I-007 will hold a Regular Board Meeting on Monday, June 10, 2013 at 6:30 p.m.  The place and street address of this meeting will be the Board of Education Room at 603 East Pryor Avenue, Pocola, Oklahoma, 74902.

 

MOMENT OF SILENCE

 

I.          Regular Business (Call meeting to order and record members present)

            A.  Approve Minutes for:

1) Regular Board Meeting – May 13, 2013

2) Special Board Meeting – May 20, 2013

B.  Approve Financial Reports – Pat Smith

C.  Approve Encumbrances, Warrants, Payroll Warrants, and Change Orders

      (See Addendum)

D.  Approve application to the LeFlore County Excise Board for Temporary Appropriations for

      the fiscal year ending June 30, 2014 as follows:

                        General Fund               $5,816,254

 

                        Building Fund              $   232,939

 

                        Child Nutrition Fund    $   383,913

           

II.        Public Participation (Policy BED, BED-R)

 

III.       Items for Information

            A. June 25 – Special Board Meeting to close out fiscal year FY2013

            B. July 15 – Reschedule Regular Board Meeting on July 8 to July 15

            C. August 23-25 - OSSBA/CCOSA Conference, OKC, Need to know who is going?

            D.  Superintendent’s Report

           

IV.       Items for Action

            A.  Discuss, consider and vote:                        Approve membership in Oklahoma State School

                                                                        Board Association (OSSBA) for FY2014 ($2,350.00

                                                                        same as last year)

B.  Discuss, consider and vote:                        Approve Policy Maintenance Service with OSSBA

                                                            for FY2014 ($500.00)

C.  Discuss, consider and vote:                        Approve updated CLEP Plan (Comprehensive Local

                                                            Education Plan) for FY2019- FY2015

            D.  Discuss, consider and vote:                        Ratify lease agreement with LEAF for FY2014 for

                                                                        TASKALFA 5500i Kyocera copier dated September

                                                                        12, 2012

            E.  Discuss, consider and vote:                        Ratify lease agreement with Wells Fargo for FY2014

                                                                        for six Kyocera copiers dated August 3, 2010

           

 

 

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Regular Meeting Agenda

June 10, 2013

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            F.  Discuss, consider and vote:                        Approve the renewal of the lease-purchase of a

                                                                        Metal Roof for Middle School for the fiscal year

                                                                        ending June 30, 2014 as required under the

                                                                        provisions of the Equipment Lease-Purchase

Agreement dated January 20, 2005 between Pocola School District and the Oklahoma Public Finance Authority (payment #9 of 10 due February, 2014)

            G.  Discuss, consider and vote:                        Ratify 2nd year of E-Rate Master Services Agreement

for FY2013 to FY2016 (3 year agreement

to be ratified annually in June with  KSLLC (Kellogg & Sovereign Consulting)) which includes

pre-funding Services, post-funding services and

support services and tools for filing of E-Rate

applications, technology plan agreement and

all necessary forms and documentation

for E-Rate and $450.00 for Technology Plan Update

H.  Discuss, consider and vote:                        Approve membership with OSAG (Oklahoma Schools

                                                                        Assurance Group and premium renewal for workers

                                                                        compensation insurance and management for FY2014

                                                                        ($73,678.00) (Last year $69,972.00)

            I. Discuss, consider and vote:              Review quotes and approve membership and premium

                                                                        for general liability, property, crime, fleet auto, and

                                                                        school board legal liability insurance for FY2014

            J.  Discuss, consider and vote:             Declare obsolete band equipment and old uniforms

                                                                        surplus and authorize superintendent to dispose of

                                                                        properly (Listing attached)

            K.  Discuss, consider and vote:                        Ratify Cintas agreement for uniforms,  mops and mats

                                                                        for FY2014 dated May 12, 2012

            L.  Discuss, consider and vote:                        Ratify service agreement with Jostens, provider of

                                                                        class rings, diplomas, graduation announcements,

                                                                        graduation regalia for FY2014 dated October, 2011

            M.  Discuss, consider and vote:                       Approve membership in OROS (Organization of

                                                                        Rural Oklahoma Schools) for FY2014

            N.  Discuss, consider and vote:                        Approve service agreement with OPSUCA (Oklahoma

                                                                        Public Schools Unemployment Compensation Trust

                                                                        Account and OSSBA) for FY2014

            O.  Discuss, consider and vote:                        Approve list of substitute teachers for FY2014 to be

                                                                        used without an annual background search (Listing

                                                                        attached)

            P.  Discuss, consider and vote:                        Approve Administrative Salary Schedule for FY2014

 

V.        Executive Session

Proposed Executive Session to discuss and possible action 1) hiring an Elementary Counselor on a temporary contract for FY2013-2014, 2) support personnel salary schedule and duties for FY2013-2014, 3) resignation from Matt Adams effective May 29, 2013, 4) resignation from Janice Carmack effective May 21, 2013,  so the board can return to Open Session and 1) vote to

Pocola Public Schools

Regular Meeting Agenda

June 10, 2013

Page 3

 

hire an Elementary Counselor on a temporary contract for FY2013-2014, 2) vote on support personnel salary schedule and duties for FY2013-2014, 3) vote on resignation received from Matt Adams, 4) vote on resignation received from Janice Carmack, as authorized by OKLA. STAT. Title 25, Section 307 (B) (1)

 

A.  Motion to convene into Executive Session

            B.  Motion to return to Open Session

            C.  Statement of Minutes of Executive Meeting

D.  Discuss, consider and vote:                        Hiring an Elementary Counselor for FY2013-2014

E.  Discuss, consider and vote:                        Approve or not approve support personnel salary

                                                            schedule and duties for FY2013-2014

F.  Discuss, consider and vote:                        Approve or not approve resignation received from

                                                            Matt Adams, May 29, 2013

G.  Discuss, consider and vote:                        Approve or not approve resignation received from

                                                            Janice Carmack, May 21, 2013

 

            VI.       New Business

 

Discussion, consideration and possible approval of other new business, if any, which has arisen since posting of the agenda and could not have been anticipated before the time of posting.

 

VII.     Adjournment

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Mr. Monty Guthrie, Supt ______________________________ posted this agenda Friday, June 7, 2013, 4:00 p.m. at the Board of Education Meeting Room and Central Offices Main Entrances.