Regular Meeting of the

Pocola Board of Education

Monday, June 11, 2012

6:30 P.M.

 

As required by Section 311, Title 25 of the Oklahoma Statutes, notice is hereby given that Independent School District No. I-007 will hold a Regular Board Meeting on Monday, June 11, 2012 at 6:30 p.m.  The place and street address of this meeting will be the Board of Education Room at 603 East Pryor Avenue, Pocola, Oklahoma, 74902.

 

MOMENT OF SILENCE

 

(Call meeting to order and record members present)

 

I.          Regular Business

            A.  Approve Minutes for

                        1) Regular Board Meeting – May 14, 2012

                        2) Special Board Meeting – May 22, 2012

            B.  Approve Financial Reports – Pat Smith

            C.  Approve Encumbrances, Warrants, Payroll Warrants, and Change Orders

                  (See Addendum)

            D.  Approve request to transfer $500.00 from the Hoop Club Sub Account to the

                  High School Boys Basketball Sub Account

            E.  Approve request to transfer $500.00 from the Hoop Club Sub Account to the

                  High School Girls Basketball Sub Account

            F.   Appoint Mr. Monty Guthrie for the:

                                                                        following for FY2011-2012 and FY2012-2013:

1)      Purchasing Agent

2)      State/Federal Grant Applications

Authorized Representative

3)      E-Rate Authorized Representative

4)      Commodity Acquisitions and Child

Nutrition Programs Authorized

Representative

5)      Activity Fund Custodian

6)      Title IX Officer

7)      Agent to ensure compliance of AHERA

(Asbestos HazMat Program)

            G. Approve Mr. Monty Guthrie as an authorized check signer for the Activity Fund

                 and remove Mr. Ron Sherrell as an authorized check signer for the Activity Fund

 

           

II.        Public Participation (Policy BED, BED-R)

           

 

 

Pocola Public Schools

Meeting Agenda

June 11, 2012

Page 2

 

III.       Items for Information

            A.   Enrollment for May 17, 2012

                                                                                                            2012                2011

                                                                                    Elem.                 470                  440

                                                                                    M. S.                 184                  183

                                                                                    H. S.                  209                  200

                                                                                                              863                  823

            B.   June 12-15 – Vision 2020 SDE Leadership Conference

            C.   June 28 – Special Board Meeting to close out FY2012

            D.   July 9 – Next Regular Board Meeting

            E.   August 13-14 – Professional Development Days

            F.   August 15 – First Day of Classes

            G.  August 24-26 – OSSBA/CCOSA School Board Conference, OKC Who is going?

            H.  Superintendent’s Report

 

IV.       Items for Action

            A.  Discuss, consider and vote:          Application to the LeFlore County Excise                                                                                         Board for temporary appropriations

                                                            for the fiscal year ending June 30, 2013 as                                                                             follows:

                                                            General Fund              $5,893,673.00

                                                            Building Fund             $   129,662.00

                                                            Child Nutrition Fund  $   378,818.00

            B.  Discuss, consider and vote:           Approve bid for cleaning up lot and filling in

                                                                        pond located behind house at 602 East Pryor

            C.  Discuss, consider and vote:           Declare AirTrack unit surplus and approve

                                                                        disposal by advertising to sell

            D.  Discuss, consider and vote:          Approve membership in Organization of Rural

                                                                        Oklahoma Schools for FY2013 ($400.00)

            E.  Discuss, consider and vote:           Approve membership in OPSUCA unemployment

                                                                        Services provided by OSSBA for FY2013

            F.  Discuss, consider and vote:           Approve membership with OSAG (Oklahoma

                                                                        Schools Assurance Group and premium renewal

                                                                        quote for workers compensation insurance and

                                                                        management for FY2013 ($69,972.00)

G.  Discuss, consider and vote:          Review bids and approve membership and premium                                                 for general liability, property, crime, fleet auto, and

                                                                        school board legal liability insurance for FY2013

            H.  Discuss, consider and vote:          Approve Federal Programs Management

                                                            Agreement for FY2012-2013 with Barlow

                                                            Education Management Services (5,910.00)

                                                           

Pocola Public Schools

Meeting Agenda

June 11, 2012

Page 3

 

I.  Discuss, consider and vote:            Approve contract with TechSource, Inc. for

                                                                        technology support service for FY2013

            J. Discuss, consider and vote:            Approve or disapprove Resolution for Schools

                                                                        and Libraries Universal Services (E-Rate) for

                                                                        2012-2013.  This resolution authorizes filing of

                                                                        The Form 471 applications for funding year 2012-

                                                                        2013 and the payment of the Pocola Schools’

                                                                        share upon approval of funding and receipt of

                                                                        services. (See attached Resolution)

K. Discuss, consider and vote:           Approve E-Rate Master Services Agreement

for FY2013 to FY2016 (3 year agreement

to be ratified annually in June with  KSLLC (Kellogg & Sovereign Consulting)) which includes

pre-funding Services, post-funding services and

support services and tools for filing of E-Rate

applications, technology plan agreement and

all necessary forms and documentation ($3,335.00)

for E-Rate and $450.00 for Technology Plan Update

            L.  Discuss, consider and vote:           Approve service agreement with Cintas for

                                                                        custodial uniforms, mops and mat cleaning

                                                                        service for FY2013

            M.  Discuss, consider and vote:          Approve hiring temporary summer maintenance

                                                                        help

 

V.        Executive Session

Proposed Executive Session to discuss 1) reemployment or non-reemployment of Cindy Grizzle for FY2012-2013, and 2) reemployment or non-reemployment of Jennifer Beutelschies for FY2012-2013, 3) reemployment or non-reemployment of Pam Myers for FY2012-2013, 4) reemployment or non-reemployment of support personnel for FY2012-2013 (see attached listing), 5) accept any resignations received,  so the board can return to Open Session and vote whether, 1) to reemploy or non-reemploy Cindy Grizzle for FY2-12-2013,  2)  to reemploy or non-reemploy Jennifer Beutelschies for FY2012-2013, 3) to reemploy or non-reemploy Pam Myers for FY2012-2013, 4) to reemploy or non-reemploy support personnel for FY2012-2013, 5) to hire for the following positions for FY2013 on temporary contracts: High School Band Director/Vocal Music Teacher, High School Social Studies or English Teacher, Middle School Math Teacher, Elementary Teacher, Elementary Counselor and Superintendent’s Secretary/Encumbrance Clerk and 6) to accept any resignations received, as authorized by OK. STAT. Title 25, Section 307 (B) (1)

 

Pocola Public Schools

Meeting Agenda

June 11, 2012

Page 4

 

A.  Motion to convene into Executive Session

            B.  Motion to return to Open Session

            C.  Statement of Minutes of Executive Meeting

            D.  Discuss, consider and vote:          To reemploy or not to reemploy Cynthia Grizzle for

                                                                        FY2012-2013

            E. Discuss, consider and vote:            To reemploy or not to reemploy Jennifer

                                                                        Beutelschies for FY2012-2013

            F. Discuss, consider and vote:                        To reemploy or not to reemploy Pamela Myers for

                                                                        FY2012-2013

            G. Discuss, consider and vote:           To reemploy or not to reemploy support personnel

                                                                        for FY2012-2013 (see attached listing)

            H. Discuss, consider and vote:           To hire a High School Band Director/Vocal Music

                                                                        Teacher on a temporary contract for FY2012-2013

            I.  Discuss, consider and vote:            To hire a High School Social Studies or English

                                                                        Teacher on a temporary contract for FY2012-2013

            J.  Discuss, consider and vote:            To hire a Middle School Math Teacher on a

                                                                        temporary contract for FY2012-2013

            K. Discuss, consider and vote:           To hire an Elementary Teacher on a temporary

                                                                        contract for FY2012-2013

            L.  Discuss, consider and vote:           To hire an Elementary Counselor on a temporary

                                                                        contract for FY2012-2013

M. Discuss, consider and vote:           To hire a Superintendent’s Secretary/Encumbrance

                                                                        Clerk on a temporary contract for FY2012-2013

            N. Discuss, consider and vote:           To accept any resignations received

 

VI.       New Business

Discussion, consideration and possible approval of other new business, if any, which has arisen since posting of the agenda and could not have been anticipated before the time of posting.

 

VII.     Adjournment

 

 

 

 

 

 

 

Mr. Monty Guthrie, Supt ______________________________ posted this agenda Friday, June 8, 2012, 4:00 p.m. at the Board of Education Meeting Room Main Entrance.

Pocola Public Schools

Meeting Agenda

June 11, 2012

Page 5

 

Support Personnel for FY2012-2013

 

Herby Anderson-Maintenance Supv

Dee Baker-Cook

Terry Barnes-ParaProfessional

Earl Brown-Custodian/Mtn

Debra Decker-Cook

Becky Freitas-MS Secretary

Trish Glaser-Treasurer/Lunch Fund/Alt Minutes Clerk

Carol Gray-Custodian/Mtn

Jerry Hartwell-Custodian/Mtn

Carolyn Holderfield-Teachers Assistant

Robin Howard-Library Assistant

Tiffani Hudkins-ParaProfessional

Carolyn Jones-HS Secretary/Activity Fund/Minutes Clerk

James Karl-Technology Technician/Choctaw

Connie Lairamore-Teachers Assistant

Nikki Lairamore-Cook

Phyllis Maden-Cook

Onie Massey-ES Secretary

Charlotte Nicholson-Cafeteria Manager

Kathy Ragland-ParaProfessional

Deanda Sherrell-ParaProfessional

Triven Slate-Cook

Julia Smith-Lunch Cashier

Patricia Smith-Business/Financial Adm/Alt Treasurer /Lunch Fund/Alt Activity Fund

Cindy Steele-ES Secretary

Lisa Thompson-ParaProfessional

Lisa Watts-Cook

Kristie West-Teachers Assistant