Regular Meeting of the

Pocola Board of Education

Monday, June 14, 2010

6:30 P.M.

 

As required by Section 311, Title 25 of the Oklahoma Statutes, notice is hereby given that Independent School District No. I-007 will hold a Regular Board Meeting on Monday, June 14, 2010 at 6:30 P.M.  The place and street address of this meeting will be the Board of Education Room at the Central Offices, 603 East Pryor Avenue, Pocola, Oklahoma, 74902.

 

MOMENT OF SILENCE

 

I.          Regular Business (Call meeting to order and record members present)

 

A.      Approve Minutes for:

1)      Regular Board Meeting – May 10, 2010

2)      Special Board Meeting – May 24, 2010

B.   Approve Financial Reports – Pat Smith

C.   Approve Encumbrances, Warrants, Payroll Warrants, and Change Orders

                   (See Addendum)

D.    Approve request to transfer $220.00 from the General Activity Fund Account  

      to sub-account for BPA for academic achievement awards for middle school

 

II.        Public Participation (Policy BED, BED-R)

            Clarification of Public Participation Policy by Superintendent

 

III.       Items for Information

A.    Enrollment for May 20, 2010:                                         2010     2009  

Elementary        431      462

Middle School              174      164

High School      236      246

            Total      841      872

B.     June 24 – Special Board Meeting, 6:00 p.m.

C.     June 29 – Special Board Meeting, 6:30 p.m.

D.    July 10 – Next Regular Board Meeting, 6:30 p.m.

E.     July 22-23 – Administrator’s Conference

F.      August 27-29 – OSSBA/CCOSA School Board Conference, OKC Who is going?

G.    Monthly PTCA Update

H.    Monthly ADA Renovation Progress Report – Richard Starks

I.       Financial Report – Ron Sherrell, Superintendent

J.       “Stepping IT Up” – FYI on how staff are helping out:  This month featured:

Ø  Leah French voluntarily giving up $604 stipend for Student Council and Honor Society Sponsor

Ø  Sherry Lindenau voluntarily giving up $604 stipend for Student Council and Honor Society Sponsor

Ø  Ann Bugg voluntarily giving up $1,395 for study hall stipend

Ø  Janice Riggs voluntarily giving up $1,260 stipend for Year Book Sponsor

           

IV.       Items for Action

            A.  Discuss, consider and vote:          Award Bids for Storm Damage Roof Project

                                                                        1) Bid Package #1a-Built-Up Roofing

                                                                            Bid Package #1a-Alt #1

                                                                        2) Bid Package #1b-Standing Seam Roofing

                                                                            Bid Package #1b-Alt #1

                                                                        3) Bid Package #2a-Built-Up Roofing HVAC

                                                                            Bid Package #2a-Alt #1

                                                                        4) Bid Package #2b-Standing Seam Roofing

                                                                            HVAC

                                                                        5) Bid Package #3-Acoustical Ceilings and

                                                                            Insulation

                                                                        6) Bid Package #4-Painting

                                                                        7) Bid Package #5-Wood Gymnasium Floor

                                                                            Repair

                                                                        8) Telescopic Bleacher Relocation and Re-

                                                                            Installation

B.  Discuss, consider and vote:           Request to declare surplus and obsolete and

                                                            approve proper disposal of the following:

                                                                        1) 59 ea- “History and Life”

                                                                            Textbooks, Scott Foresman, c1993

                                                                        2) 20 ea-“Health” Textbooks,

                                                                            Glencoe, c1989

C.  Discuss, consider and vote:           Request to declare surplus and obsolete and

                                                            approve proper disposal or sale of the

                                                            following:

                                                                        1) 1986 GMC,                                                                                                                 #1GDJ6P1BXGV511901

D. Discuss, consider and vote:           Approve E-rate services agreement with

                                                            Kellogg & Sovereign Consulting, LLC

                                                            for FY2011 which authorizes them to

                                                            assist with the E-rate filings for FY2011

                                                            and 2012

E. Discuss, consider and vote:            Request by Pocola Band Boosters to use the

                                                            Band Room, MS Gym, Baseball Fields,

                                                            Football Fields, Field House, Parking Lots,

                                                            Administration Building and Cafeteria for

                                                            Marking Competitions, September 25, 2010

                                                            6:00 a.m. to 9:00 p.m.

F.  Discuss, consider and vote:           Approve request to the State Department of

                                                            Education for deregulation for Pre-

                                                            Kindergarten 2009-2010 OAC 210:35-5-41

G. Discuss, consider and vote:           Approve FY2010-2011 contract with

                                                            Municipal Accounting Systems for

                                                            software support for the following

                                                            systems:  Appropriated Funds, Payroll,

                                                            Treasurer, Activity Fund, Student

                                                            Information System, Personnel, and

                                                            Wen-GAGE SIF Agent. (No increase)

H. Discuss, consider and vote:           Approve membership for the 2010-2011

                                                            school year in the OSSBA ($2,350.00)

I.  Discuss, consider and vote:            Approve agreement for the 2010-2011

                                                            school year for OSSBA Policy Services

                                                            ($500.00)

J.  Discuss, consider and vote:            Approve membership for the 2010-2011

                                                            School year for Organization of Rural

                                                            Oklahoma Schools ($400.00)

K. Discuss, consider and vote:           Recommendation to increase monthly rent                                                                to Kibois HeadStart and directing                                                                              Superintendent to send letter and new lease                                                              agreement to Kibois HeadStart for FY2011                                                                        concerning the new in monthly rent. (See                                                                     attached analysis of costs associated with                                                                  their program) 

L.  Discuss, consider and vote:           Approve membership with OSIG and

                                                            premium renewal quote for property,

                                                            general liability, educators legal, and

                                                            automobile insurance for FY2011

                                                            (Cost: $52,225)

M. Discuss, consider and vote:           Approve membership with OSAG and

                                                            premium renewal quote for workers

                                                            compensation insurance and management

                                                            for FY2011 (Cost: $64,277)

                N. Discuss, consider and vote:           Recommendation for Building Principal’s

                                                                        Contracts be adjusted to 10 months for

                                                                        FY2011

            O. Discuss, consider and vote:           Review Leave Sharing Plan (Policy DEFA,

                                                                        DEFA-R1, DEFA-E1) and vote to modify or

                                                                        eliminate the Leave Sharing Plan

           

V.        Executive Session

            Proposed Executive Session for discussion and consideration of 1) resignation

            of Randy Ragland as Interim Superintendent effective May 10, 2010, 2)    resignation of Mark McKenzie as Transportation Supervisor and assisting High            School Principal effective May 10, 2010, so the board can return to open session             and, 1) vote to accept the resignation of Randy Ragland as Interim Superintendent             effective May 10, 2010, 2) vote to accept the resignation of Mark McKenzie as      Transportation Supervisor and assisting High School Principal effective May 10,          2010, as authorized by OK.STAT. Title 25, Section 307 (B) (1)

 

            A.  Motion to convene into Executive Session

            B.  Motion to return to Open Session

            C.  Statement of Minutes of Executive Meeting

            D.  Discuss, consider and vote:          Accept Randy Ragland’s resignation

                                                                        as Interim Superintendent effective

                                                                        May 10, 2010

            E.  Discuss, consider and vote:           Accept Mark McKenzie’s

                                                                        resignation as Transportation

                                                                        Supervisor and assisting High

                                                                        School Principal effective May

                                                                        10, 2010

 

VI        New Business

            Discussion, consideration and possible approval of other new business, if any,        which has arisen since posting of the agenda and could not have been anticipated before the time of posting.

 

 

VII.     Adjournment