Regular Meeting of the

Pocola Board of Education

Monday, June 13, 2016

6:00 P.M.

 

As required by Section 311, Title 25 of the Oklahoma Statutes, notice is hereby given that Independent School District No. I-007 will hold a Regular Board Meeting on Monday, June 13, 2016 at 6:00 p.m.  The place and street address of this meeting will be the Board of Education Room, Middle School Building at 603 East Pryor Avenue, Pocola, Oklahoma, 74902.

 

MOMENT OF SILENCE (Call meeting to order and record members present)

 

 I.         Regular Business

            A.  Approve Minutes for

                        1) Regular Board Meeting – May 9, 2016

            B.  Approve Financial Reports – Pat Smith                 

            C.  Approve Encumbrances, Warrants, Payroll Warrants, and Change Orders

                  (See Addendum)

                                                                                                           

II.        Public Participation (Policy BED, BED-R)

                       

III.       Items for Information

            A.  Final 2016 Enrollment Numbers

                                                                                                            2016                2015

                                                                                                E.S.      388                   408

                                                                                                M.S.     203                   207

                                                                                                H.S.     229                   198                                                                                                                                        820                   813

            B.  June 27 – Special Board Meeting to close out FY2016

C.  July 11 – Next Regular Board Meeting

            D.  July 20 – Engage OK Administrator’s Meetings Sallisaw

            E.  August 26-28 – OSSBA/CCOSA School Board Conference, OKC Who’s going?

            F.  Superintendent’s Report

 

IV.       Items for Action

            A.  Discuss, consider and vote:                        Approve updated FY 2017 School Calendar

            B.  Discuss, consider and vote:                        Approve Service Agreement with Oklahoma State

                                                                        School Boards Association’s Unemployment Program,

                                                                        Oklahoma Public Schools Unemployment Compensation

                                                                        Trust Account (OPSUCA) for FY2016-2017 ($577.50)         

            C.  Discuss, consider and vote:                        Discussion and possible action on implementation of an

                                                                        Online Policy Program, a service of Oklahoma State

                                                                        School Boards Association

            D.  Discuss, consider and vote:                        Approve Open Student Transfers for FY2016-2017

            E.  Discuss, consider and vote:                        Approve or disapprove Resolution for Schools and

                                                                        Libraries Universal Service (E-Rate) for 2016-2017. 

                                                                        This resolution authorizes filing of the Form 471

                                                                        application(s) for fund year 2016-2017 and the payment

                                                                        of the applicant’s share upon approval of funding and

                                                                        receipt of services.

           

Pocola Public Schools

Regular Meeting Agenda

June 13, 2016

Page 2

 

F.  Discuss, consider and vote:                        Approve list of substitute teachers for FY2016-2017 to

                                                                        be used without an annual background search (listing

                                                                        attached)         

            G.  Discuss, consider and vote:                        Approve Fund Raising Requests as presented by

                                                                        Superintendent

            H.  Discuss, consider and vote:                        Approve Math/Science Course Instruction Agreement

                                                                        and Computer Technology Course Instruction

                                                                        Agreement with Kiamichi Technology Centers at

                                                                        Poteau and Spiro Campus for FY2016-2017

            I.  Discuss, consider and vote:             Approve membership in Oklahoma State School Board

                                                                        Association (OSSBA) for FY2016-2017 ($2,350 same

                                                                        as last year)

            J.  Discuss, consider and vote:             Approve contract with Rid-a-Pest Elimination Service

                                                                        for FY2016-2017

            K. Discuss, consider and vote:             Approve contract with Cintas for Uniform, Mops and

                                                                        Mats Service for FY2016-2017

            L.  Discuss, consider and vote:                        Ratify lease agreement with Wells Fargo for FY2016-

                                                                        2017 for six Kyocera copiers purchased and date

                                                                        August 15, 2014

            M. Discuss, consider and vote:                        Approve License Agreement with Employee Evaluation

                                                                        Systems, Inc. for use of the OKTLE (Oklahoma Teacher

                                                                        and Leader Effectiveness System), the web-based

                                                                        version at a cost of $16.00 per support employee

                                                                        evaluated for FY2016-2017 (25 employees $400)

            N.  Discuss, consider and vote:                        Approve membership in OSAG (Oklahoma Schools

                                                                        Assurance Group) and premium renewal for workers

                                                                        compensation insurance and management of claims for

                                                                        FY2016-2017 ($45,633) (last year $75,177)

            O.  Discuss, consider and vote:                        Approve membership in OMSRT and premiums for

                                                                        General Liability, Property, Crime, Fleet Auto and

                                                                        School Board Legal Liability Insurance for FY 2016-

                                                                        2017 ($              ) ($64,247 last year)

            P.  Discuss, consider and vote:                        Ratify the lease-purchase agreement of HVAC

                                                                        Equipment for the fiscal year ending June 30, 2017 as

                                                                        Required under the provisions of the Equipment Lease-

                                                                        Purchase Agreement dated September 1, 2013 between

                                                                        Pocola School District and the Zion First National Bank

                                                                        (Payment #3 of 10 due September 30, 2016)

            Q.  Discuss, consider and vote:                        Ratify the Service Agreement with Jostens to provide

                                                                        Diplomas, Graduation Regalia, Graduation

                                                                        Announcements, Accessories and Class Rings for

                                                                        FY2016-2017

            R.  Discuss, consider and vote:                        Approve revision of Board Policy GBA, GBA-R, and

                                                                        GBA-P, GBA-E, Open Records Act

            S.  Discuss, consider and vote:                        Approve revision of Board Policy FFG, Reporting

                                                                        Suspected Child Abuse and/or Neglect

Pocola Public Schools

Regular Meeting Agenda

June 13, 2016

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T.  Discuss, consider and vote:                        Revision of Board Policies DB-R3 and BDAE Board

Education Encumbrance Clerk Regulations and Board Education Officers-Treasurer

            U.  Discuss, consider and vote:                        Revision of Board Policy EBA, School Hours

V.  Discuss, consider and vote:            Revision of Board Policy CN-R1, School Transportation Regulations

W. Discuss, consider and vote:            Revision of Board Policy CHG, Recycling Program

X.  Discuss, consider and vote:            Discuss and possible adoption of Activity Student

                                                            Drug Testing Policy and revision of Board Policy DCC

                                                            Drug-Free Workplace, DCC-R Regulations            

Y.  Discuss, consider and vote:            Discuss and possible solicitation/request for proposal

                                                            for the operation of the Child Nutrition Program at

                                                            Pocola Schools by a Food Service Management

                                                            Company

Z.  Discuss, consider and vote:            Approve Student Handbooks for FY2016-2017

Aa.Discuss, consider and vote:            Approve membership with OROS (Organization of

                                                            Rural Oklahoma Schools) for FY2016-2017 ($500)

Ab.Discuss, consider and vote:            Approve contract for technology services for FY2016-2017 with TechSource $840.00/month

 

V.        Executive Session

Proposed Executive Session to discuss and possible action regarding the employment, hiring, appointment, promotion, demotion, disciplining or resignation of any individual salaried public officer or employee, 1) hiring temporary certified teachers on temporary contracts for FY2016-2017 as recommended by Site Principals, 2) hiring temporary support personnel on a temporary contract for FY2016-2017 as recommended by Superintendent, 3) discuss and possible action regarding entering into a cooperative agreement with Arkoma School District for speech language pathologist services for FY2016-2017, 4) hiring a High School Science Teacher on a temporary contract for FY2016-2017,  5) hiring an Elementary School Counselor for FY2016-2017, 6) hiring a High School/Middle School Counselor for FY2016-2017, 7) approve Early Retirement Incentive Agreements, Resignations and Releases for employees who have signed the agreement and authorizing the payroll department to encumber FY2016 appropriated funds to pay the $10,000.00 and all associated burdens and benefits to each approved employee, 8) any resignations received, so the board can return to Open Session and 1) vote to hire temporary certified teachers on temporary contracts for FY2016-2017 as recommended by Site Principals, 2) vote to rehire temporary support personnel on a temporary contract for FY2016-2017 as recommended by Superintendent, 3) vote to enter into a cooperative agreement with Arkoma School District for speech language pathologist services for FY2016-2017,  4) vote to hire a High School Science Teacher on a temporary contract for FY2016-2017, 5) vote to hire an Elementary School Counselor for FY2016-2017, 6) vote to hire a High School/Middle School Counselor for FY2016-2017, 7) vote to approve Early Retirement Incentive Agreements, Resignations and Releases for employees who have signed the agreement and authorize the payroll department to encumber FY2016 appropriated funds to pay the $10,000.00 and all associated burdens and benefits to each approved employee, 8) vote to accept any resignations received, as authorized by OKLA. STAT. Title 25, § 307 (B) (1)

 

Pocola Public Schools

Regular Meeting Agenda

June 13, 2016

Page 4

 

A.  Motion to convene into Executive Session

            B.  Motion to return to Open Session

            C.  Statement of Minutes of Executive Meeting

D.  Discuss, consider and vote:                        To hire temporary certified teachers on

                                                                        temporary contracts for FY2016-2017

                                                                        See Footnote   

E.  Discuss, consider and vote:                        To hire temporary support personnel on

                                                                        a temporary contract for FY2016-2017

                                                                        See Footnote

F.  Discuss, consider and vote:                        To enter into a cooperative agreement with

                                                                        Arkoma School District for speech language

                                                                        pathologist services for FY2016-2017

G. Discuss, consider and vote:                         to hire a High School Science Teacher on a

                                                                        Temporary contract for FY2016-2017

H. Discuss, consider and vote:                         To hire an Elementary School Counselor for FY2016-2017

I.  Discuss, consider and vote:                         To hire a High School/Middle School Counselor for FY2016-2017

J.  Discuss, consider and vote:                         Approve Early Retirement Incentive Agreements, Resignations and Releases for employees who have signed the agreement and authorize the payroll department to encumber FY2016 appropriated funds to pay the $10,000.00 and all associated burdens and benefits to each approved employee

K. Discuss, consider and vote:                         To accept any resignations received

 

VI.       New Business

Discussion, consideration and possible approval of other new business, if any, which has arisen since posting of the agenda and could not have been anticipated before the time of posting.

 

VII.     Adjournment

 

 

 

 

 

 

 

 

 

 

Mr. Lawrence Barnes, Supt ______________________________ posted this agenda Friday, June 10, 2016, 4:00 p.m. at the Board of Education Meeting Room Main Entrance, Middle School Building, 603 East Pryor Avenue, Pocola, Oklahoma.

 

The Pocola Public Schools district office lacks an accessible restroom.  Those wishing to attend meetings scheduled at the district office may request that the meeting be moved to an accessible location by contacting Lawrence Barnes, Superintendent, P.O. Box 640, Pocola, Oklahoma, 74902, telephone (918) 436-2424

 

 

 

Pocola Public Schools

Regular Meeting Agenda

June 13, 2016

Page 5

 

(RE: Agenda Item V. D.) Recommendation: Full-Time Temporary

Certified Personnel

for FY 2016-2017

Nicole Baker

Denissa Burdick

Kimberly Maxwell

Mark Reichert

Dusty Shore

 

 

 

 

(RE: Agenda Item V. E.) Recommendation: Full-Time Temporary

Support Personnel

for FY 2016-2017

Cristy Hollan