Special Meeting of the

Pocola Board of Education

Monday, June 27, 2016

6:00 P.M.

 

As required by Section 311, Title 25 of the Oklahoma Statutes, notice is hereby given that Independent School District No. I-007 will hold a Special Board Meeting on Monday, June 27, 2015 at 6:00 p.m.  The place and street address of this meeting will be the Board of Education Room at 603 East Pryor Avenue, Pocola, Oklahoma, 74902

 

MOMENT OF SILENCE

 

I.          Regular Business (Call meeting to order and record members present)

            A.  Approve Minutes for:

                                    1) Regular Board meeting – June 13, 2016

B.  Approve Financial Reports – Lawrence Barnes

            C.  Approve Encumbrances, Warrants, Payroll Warrants and Change

                  Orders (See Addendum)

            D.  Superintendent’s Report

 

II.        Executive Session

Proposed Executive Session to discuss and possible action regarding the employment, hiring, appointment, promotion, demotion, disciplining or resignation of any individual salaried public officer or employee, 1) approve Early Retirement Incentive Agreement, Resignation and Release for employee who has signed the agreement and authorizing the payroll department to encumber FY2016 appropriated funds to pay the $10,000.00 and all associated burdens and benefits to approved employee, 2) hiring a High School English Teacher on a temporary contract for FY2016-2017, 3) hiring Elementary Teacher Assistant(s) on temporary contract(s) for FY2016-2017, 4) hiring a District Treasurer/ Lunch Fund Accounting Clerk for FY2016-2017, 5) discussion and possible action regarding paying Jerry Hartwell a stipend for extra workload in the absence of a maintenance/custodial/transportation supervisor, 6) hiring a Family and Consumer Science Teacher on a temporary contract for FY2016-2017, 7) any resignation received, so the board can return to Open Session and 1) vote to approve Early Retirement Incentive Agreement, Resignation and Release for employee who has signed the agreement and authorizing the payroll department to encumber FY2016 appropriated funds to pay the $10,000.00 and all associated burdens and benefits to approved employee, 2) vote to hire a High School English Teacher on a temporary contract for FY2016-2017 on a temporary contract for FY2016-2017, 3) vote to hire Elementary Teacher Assistant(s) on temporary contract(s) for FY2016-2017, 4) vote to hire a District Treasurer/Lunch Fund Accounting Clerk for FY2016-2017, 5) vote on an extra stipend for Jerry Hartwell for the extra workload in the absence of a maintenance/custodial/ transportation supervisor, 6) vote to hire a Family and Consumer Science Teacher on a temporary contract for FY2016-2017, 7) vote to accept any resignations received,  as authorized by OKLA. STAT. Title 25, § 307 (B) (1)

 

A.  Motion to convene into Executive Session

            B.  Motion to return to Open Session

            C.  Statement of Minutes of Executive Meeting

            D.  Discuss, consider and vote: To approve Early Retirement Incentive Agree-

Pocola Public Schools

Special Board Meeting Agenda

June 27, 2016

Page 2

 

                                                                        ment, Resignation and Release for employee

                                                                        who has signed the agreement and authorizing

                                                                        the payroll department to encumber FY2016

                                                                        appropriated funds to pay the $10,000.00 and

                                                                        all associated burdens and benefits to approved

                                                                        employee

            E.  Discuss, consider and vote:                        To hire a High School English Teacher on a

                                                                        temporary contract for FY2016-2017

            F.  Discuss, consider and vote:                        To hire Elementary Teacher Assistant(s) on

                                                                        Temporary contract(s) for FY2016-2017

            G.  Discuss, consider and vote:                        To hire a District Treasurer/Lunch Fund

                                                                        Accounting Clerk for FY2016-2017

            H.  Discuss, consider and vote:                        To approve paying an extra stipend to Jerry

                                                                        Hartwell for the extra workload in the absence

                                                                        of a maintenance/custodial/transportation

                                                                        supervisor

            I.  Discuss, consider and vote:             To hire a Family and Consumer Science Teacher

                                                                        On a temporary contract for FY2016-2017

            J.  Discuss, consider and vote:             To accept any resignations received

 

 

III.       Items for Action

            A.  Discuss, consider and vote:          Appoint Mr. Lawrence Barnes for the

                                                                        following for FY 2016-2017:                                                                                                  

                                                                          1) Purchasing Agent

  2) State/Federal Grant Applications

Authorized Representative

  3) E-Rate Authorized Representative

  4) Commodity Acquisitions and Child

Nutrition Programs Authorized

Representative

  5) Activity Fund Custodian

  6) Title IX Officer

  7) Agent to ensure compliance of  

AHERA (Asbestos HazMat Program)

            B.  Discuss, consider and vote:           Appoint Trish Glaser temporarily for the

following for FY2016-2017 until newly

hired treasurer _____________  is bonded:

                                                                          1) District Treasurer

                                                                          2) Alternate Child Nutrition Fund

                                                                              Custodian

                                                                          3) Alternate Minutes Clerk

 

 

 

Pocola Public Schools

Special Board Meeting Agenda

June 27, 2016

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C.  Discuss, consider and vote:           Appoint Ms. Lara Morris for the

                                                                        following for FY2016-2017:

                                                                          1) Business Manager

                                                                          2) Child Nutrition Fund Custodian

                                                                          3) Alternate/Assistant Treasurer

                                                                          4) Alternate Activity Fund Custodian

                                                                          5) Alternate Minutes Clerk

                                                                          6) Alternate Activity Fund Secretary

            D.  Discuss, consider and vote:          Appoint Ms. Carolyn Jones for the

                                                                        following for FY2016-2017, effective

September 1, 2017:

                                                                          1) Alternate Activity Fund Custodian

                                                                          2) Activity Fund Secretary

                                                                          3) Minutes Clerk

                                                                          4) Alternate Encumbrance Clerk

E.  Discuss, consider and vote:           Appoint Ms. Lacey Howard for the

                                                                        following for FY2016-2017:

                                                                          1) Encumbrance Clerk

                                                                          2) Superintendent’s Secretary

            F.  Discuss, consider and vote:           Approve request from Jeanie Riggs for

                                                                        FMLA (Family Medical Leave) beginning

                                                                        August 15, 2016 for up to twelve weeks

            G.  Discuss, consider and vote:          Approve E-Rate documents for FY2016-

                                                                        2017:  2017 Fee Schedule, 2017 E-rate

                                                                        Letter of Agency, Oklahoma OUSF Letter

                                                                        of Agency, 2017 Master Service Agreement

                                                                        and the 2017 Scope of Services

            H.  Discuss, consider and vote:          Approve contract with Northwest Fire

                                                                        Protection for Automatic Fire Sprinkler

                                                                        Equipment Inspections for FY2017 $400.00

 

IV.       Adjournment

 

 

 

 

 

Mr. Lawrence Barnes, Supt____________________________ posted this agenda Friday, June 24, 2016, 4:00 p.m. at the Board of Education Meeting Room Entrance.

 

The Pocola Public Schools district office lacks an accessible restroom.  Those wishing to attend meetings scheduled at the district office may request that the meeting be moved to an accessible location by contacting Monty Guthrie, Superintendent, P.O. Box 640, Pocola, Oklahoma, 74902, telephone (918) 436-2424