Regular Meeting of the

Pocola Board of Education

Monday, June 8, 2015

6:30 P.M.

 

As required by Section 311, Title 25 of the Oklahoma Statutes, notice is hereby given that Independent School District No. I-007 will hold a Regular Board Meeting on Monday, June 8, 2015 at 6:30 p.m.  The place and street address of this meeting will be the Board of Education Room at 603 East Pryor Avenue, Pocola, Oklahoma, 74902.

 

MOMENT OF SILENCE (Call meeting to order and record members present)

 

I.          Regular Business

            A.  Approve Minutes for

                        1) Regular Board Meeting – May 11, 2015

            B.  Approve Financial Reports – Pat Smith                 

            C.  Approve Encumbrances, Warrants, Payroll Warrants, and Change Orders

                  (See Addendum)

            D.  Approve request to add a new Activity Fund Sub-Account #809 for the Pocola Little League

                  Football

            E.  Approve request to transfer $350.00 from the Pocola Hoop Club to the Pocola High School

                 Girls Basketball Sub-Account for UAFS Camp

            F.  Approve request to transfer $350.00 from the Pocola Hoop Club to the Pocola High School

                 Boys Basketball Sub-Account for UAFS Camp

                                               

II.        Public Participation (Policy BED, BED-R)

 

III.       Items for Information

            A.  Enrollment Numbers as of 05/14/15                                              2015                2014

                                                                                    E.S.                  407                   418

                                                                                    M.S.                 207                   174

                                                                                    H.S.                 198                    218                 

                                                                                                            812                    810

            B.  June 29 – Special Board Meeting to close out FY2015

            C.  July 8-10 – Engage OK Summer Conference

            D.  July 13 – Next Regular Board Meeting

            E.  August 28-30 – OSSBA Conference, OKC.  Need to know who is going?

            F.  Superintendent’s Report

                       

IV.       Items for Action

            A.  Discuss, consider and vote:                        Approve membership in Oklahoma State School Board

                                                                        Association (OSSBA) for FY2015-2016 ($2,100, last

                                                                        year - $2,350)

            B.  Discuss, consider and vote:                        Approve Policy Maintenance Service with OSSBA

                                                                        for FY2015-2016 ($500, same)

            C.  Discuss, consider and vote:                        Approve Service Agreement with Oklahoma State

                                                                        School Boards Association’s unemployment program,

                                                                        Oklahoma Public Schools Unemployment Compensation

                                                                        Trust Account (OPSUCA) for FY2015-2016 ($577.50)

            D.  Discuss, consider and vote:                        Ratify lease agreement with LEAF for FY2015-2016

                                                                        for TASKALFA 5500i Kyocera copier dated September

                                                                        12, 2012

Pocola Public Schools

Regular Board Meeting Agenda

June 8, 2015

Page 2

 

E.  Discuss, consider and vote:                        Ratify lease agreement with Wells Fargo for FY2015-

                                                            2016 for six Kyocera copiers dated August 15, 2014

            F.  Discuss, consider and vote:                        Approve FY2016 agreement with Kiamichi Technology

                                                                        Center, Poteau/Spiro Campus to offer Math/Science

                                                                        Instruction and Computer Technology Course

                                                                        Instruction to Junior and Senior High School students

                                                                        enrolled at Kiamichi Technology Centers.

            G. Discuss, consider and vote:             Approve License Agreement with Employee Evaluation

                                                                        Systems, Inc. for use of the OKTLE (Oklahoma Teacher

                                                                        and Leader Effectiveness System), the web-based

                                                                        version at a cost of $16.00 per support employee      

                                                                        evaluated for FY2015-2016 (29 employees-$464.00)             H.  Discuss, consider and vote:                   Approve membership in OSAG (Oklahoma Schools

                                                                        Assurance Group) and premium renewal for workers

                                                                        compensation insurance and management of claims for

                                                                        FY2015-2016 ($75,177.00) (last year $75,081.00)    

            I.  Discuss, consider and vote:             Approve membership with OSMRT and premiums for

                                                                        general liability, property, crime, fleet auto and school

                                                                        board legal liability insurance for FY2015-2016

                                                                        ($               , last year - $64,483)

            J.   Discuss, consider and vote:                        Approve the renewal of the lease-purchase of HVAC

                                                                        equipment for the fiscal year ending June 30, 2016 as

                                                                        required under the provisions of the Equipment Lease-

                                                                        Purchase Agreement dated September 1, 2013 between

                                                                        Pocola School District and the Zion First National Bank

                                                                        (Payment #2 of 10 due September 30, 2015) 

            K.  Discuss, consider and vote:                        Approve service agreement with Jostens, provider of

                                                                        class rings, diplomas, graduation announcements, and

                                                                        graduation regalia for FY2015-2016   

            L.  Discuss, consider and vote:                        Approve list of substitute teachers for FY2015-2016 to

                                                                        be used without an annual background search (listing

                                                                        attached)

            M. Discuss, consider and vote:                        Approve updated software service agreement with MAS

                                                                        For conversion from existing WenGage account to the

                                                                        new I-accounting software (a web-based software

                                                                        which includes up-front charges of $1,314 for

                                                                        installation and conversion of data)

            N.  Discuss, consider and vote:                        Approve bid/proposal from Jack Latta Masonry, Inc.

                                                                        for block work to enclose the undercover area at the

                                                                        Elementary ($7,310.00 to include materials and labor)

            O.  Discuss, consider and vote:                        Request to surplus obsolete books and items from the

                                                                        Middle School Library and Middle School Computer

                                                                        Lab by Mark McKenzie

            P.  Discuss, consider and vote:                        Approve bid/proposal for Middle School Fence Project

 

 

Pocola Public Schools

Regular Board Meeting Agenda

June 8, 2015

Page 3

 

V.        Executive Session

Proposed Executive Session to discuss and possible action regarding, 1) hiring a High School Math Teacher on a Temporary Contract for FY2015-2016, 2) hiring a Softball Coach on a Temporary Contract for FY2015-2016, 3) hiring a High School/Middle School Counselor on a Temporary Contract for FY2015-2016, 4) hiring an Elementary Teacher on a Temporary Contract for FY2015-2016, 5) hiring an Elementary PE teacher on a Temporary Contract for FY2015-2016, 6) offer of Contract Terms for Superintendent for Lawrence Barnes for FY2015-2016, 7) any resignations received, so the board can return to Open Session and 1) vote to approve or not approve hiring a High School Math Teacher on a Temporary Contract for FY2015-2016, 2) vote to approve or not approve hiring a Softball Coach on a Temporary Contract for FY2015-2016,  3) vote to approve or not approve hiring a High School/Middle School Counselor on a Temporary Contract for FY2015-2016, 4) hiring an Elementary Teacher on a Temporary Contract for FY2015-2016, 5) vote to approve or not approve hiring an Elementary PE Teacher on a Temporary Contract for FY2015-2016, 6)vote to approve or not approve Contract Terms for

Superintendent Lawrence Barnes for FY2015-2016, 7) vote to approve or not approve any resignations received, as authorized by OKLA. STAT. Title 25, Section 307 (B) (1)

 

            A.  Motion to convene into Executive Session

            B.  Motion to return to Open Session

            C.  Statement of Minutes of Executive Session

            D.  Discuss, consider and vote:                        Approve or not approve hiring a High School Math

                                                                        Teacher on a temporary contract for FY2015-2016

            E.  Discuss, consider and vote:                        Approve or not approve hiring a Softball Coach on a

                                                                        temporary contract for FY2015-2016

            F.  Discuss, consider and vote:                        Approve or not approve hiring a High School/Middle

                                                                        School Counselor on a temporary contract for FY2015-

                                                                        2016

            G.  Discuss, consider and vote:                        Approve or not approve hiring an Elementary Teacher

                                                                        on a temporary contract for FY2015-2016

            H.  Discuss, consider and vote:                        Approve or not approve hiring an Elementary PE

                                                                        Teacher on a temporary contract for FY2015-2016

            I.  Discuss, consider and vote:             Approve or not approve Contract Terms for

                                                                        Superintendent Lawrence Barnes for FY2015-2016

            J.  Discuss, consider and vote:             Approve or not approve accepting any resignations

                                                                        received

           

VI.       New Business

Discussion, consideration and possible approval of other new business, if any, which has arisen since posting of the agenda and could not have been anticipated before the time of posting.

 

VII.     Adjournment

 

Mr. Monty Guthrie, Supt ______________________________ posted this agenda Friday, June 5, 2015, 4:00 p.m. at the Board of Education Meeting Room Main Entrance.

 

The Pocola Public Schools district office lacks an accessible restroom.  Those wishing to attend meetings scheduled at the district office may request that the meeting be moved to an accessible location by contacting Monty Guthrie, Superintendent, P.O. Box 640, Pocola, Oklahoma, 74902, telephone (918) 436-2424