Regular Meeting of the

Pocola Board of Education

Monday, June 9, 2014

6:30 P.M.

 

As required by Section 311, Title 25 of the Oklahoma Statutes, notice is hereby given that Independent School District No. I-007 will hold a Regular Board Meeting on Monday, June 9, 2014 at 6:30 p.m.  The place and street address of this meeting will be the Board of Education Room at 603 East Pryor Avenue, Pocola, Oklahoma, 74902.

 

MOMENT OF SILENCE (Call meeting to order and record members present)

 

I.          Regular Business

            A.  Approve Minutes for

                        1) Regular Board Meeting – May 12, 2014

                        2) Special Board Meeting – May 28, 2014

            B.  Approve Financial Reports – Pat Smith                 

            C.  Approve Encumbrances, Warrants, Payroll Warrants, and Change Orders

                  (See Addendum)

            D.  Approve a request to transfer $1,500.00 from the Softball Booster Activity Fund to the

                  Softball Activity Fund

            E.  Approve a request to transfer $200.00 from the Hoop Club Activity Fund to the High School

                  Boys Basketball Activity Fund for UAFS Camp

                                                                       

II.        Public Participation (Policy BED, BED-R)

 

III.       Items for Information

            A.  June 30 – Special Board Meeting

            B.  July 14 – Next Regular Board Meeting

            C.  July 15-17 – Vision 2020 Leadership Conference, OKC

            D.  August 22, 23, 24 - OSSBA/CCOSA CONFERENCE, OKC

            E.  Superintendent’s Report

                       

IV.       Items for Action

            A.  Discuss, consider and vote:                        Approve membership in Oklahoma State School Board

                                                                        Association (OSSBA) for FY2014-2015 ($2,350.00,

                                                                        same as last year)

B.  Discuss, consider and vote:                        Approve Policy Maintenance Service with OSSBA

                                                            for FY2014-2015 ($500.00, same)

            C.  Discuss, consider and vote:                        Ratify lease agreement with LEAF for FY2014-2015

                                                                        for TASKALFA 5500i Kyocera copier dated September

                                                                        12, 2012

D.  Discuss, consider and vote:                        Ratify lease agreement with Wells Fargo for FY2014-

                                                            2015 for six Kyocera copiers dated August 3, 2010

E.  Discuss, consider and vote:                        Approve the renewal of the lease-purchase of a Metal

                                                            Roof for the Middle School for the fiscal ending June

                                                            30, 2015 as required under the provisions of the

                                                            Equipment Lease-Purchase Agreement dated January

                                                            10, 2005 between Pocola School District and the

                                                            Oklahoma Public Finance Authority (payment #10 of 10

                                                            due February, 2015)

 

Pocola Public Schools

Regular Meeting Agenda

June 9, 2014

Page 2

 

F.  Discuss, consider and vote:                        Approve the renewal of the lease-purchase of a HVAC

equipment for the fiscal ending June 30, 2015 as required under the provisions of the Equipment Lease-Purchase Agreement dated September 1, 2013 between Pocola School District and the Zion First National Bank (payment #1 of 10 due September 30, 2014)

G.  Discuss, consider and vote:                        Ratify 3rd year of E-Rate Master Services Agreement for

                                                            FY2013-2016 (3 year agreement to be ratified annually

                                                            in June with KSLLC (Kellogg & Sovereign Consulting)

                                                            which includes pre-funding services, post-funding

                                                            services and support services and tools for the filing of

                                                            E-Rate applications, technology plan agreement and all

                                                            Necessary forms and documentation for E-Rate and

                                                            $450.00 for Technology Plan Update

H.  Discuss, consider and vote:                        Ratify Cintas agreement for uniforms, mops and mats

                                                            for FY2014-2015 dated May 12, 2012

I.  Discuss, consider and vote:             Approve service agreement with OPSUCA (Oklahoma

                                                            Public Schools Unemployment Compensation Trust

                                                            Account and OSSBA) for FY2014-2015        

J.  Discuss, consider and vote:             Approve contract with Barlow Education Management

                                                            Services for federal programs management and

                                                            evaluation for FY2014-2015 ($5,910.00 same as last

                                                            year)

            K. Discuss, consider and vote:             Approve membership in OROS (Organization of Rural

                                                                        Oklahoma Schools) for FY2014-2015

            L.  Discuss, consider and vote:                        Approve membership in OSAG (Oklahoma Schools

                                                                        Assurance Group) and premium renewal for workers

                                                                        compensation insurance and management for FY2014-

                                                                        2015 ($75,081.00) (Last year: $73,678.00)

            M.  Discuss, consider and vote:                       Approve list of substitute teachers for FY2014-2015 to

                                                                        be used without an annual background search (listing

                                                                        Attached)

N.  Discuss, consider and vote:            Review quotes and award doing work on the drainage improvements at the elementary

O.  Discuss, consider and vote:            Review quotes and award doing work to replace

                                                            HVAC units in High School Gym Locker Room, Middle School Gym, High School Gym and Band Room

P.  Discuss, consider and vote:            Request by Amy Fischer to surplus Family and Consumer Sciences Department items (See list)

Q.  Discuss, consider and vote:            Approve service agreement with Jostens, provider of

                                                            class rings, diplomas, graduation announcements,

                                                            graduation regalia for FY2014-2015

R.  Discuss, consider and vote:            Approve Fund Raising Requests as presented by Superintendent

 

           

Pocola Public Schools

Regular Meeting Agenda

June 9, 2014

Page 3

 

V.        Executive Session

Proposed Executive Session to discuss and possible action regarding, 1) hiring a High School Math Teacher on a Temporary Contract for FY2014-2015, 2) hiring a High School Girls Basketball Coach on a Temporary Contract for FY2014-2015, 3) accepting letter of retirement from Connie Lairamore, Elementary Teaching Assistant, 4) accepting letter of resignation from Haley Crane, High Math Teacher, 5) accepting letter of resignation from Amy Fincher, Elementary Teacher, so the board can return to Open Session and 1) vote to hire or not to hire a High School Math Teacher on a Temporary Contract for FY2014-2015, 2) vote to hire or not to hire a High School Girls Basketball Coach on Temporary Contract for FY2014-2015, 3) vote to accept letter of retirement from Connie Lairamore, 4) vote to accept letter of resignation from Haley Crane, 5) vote to accept letter of resignation from Amy Fincher, as authorized by OKLA. STAT. Title 25, § 307 (B) (1)

 

A.  Motion to convene into Executive Session

            B.  Motion to return to Open Session

            C.  Statement of Minutes of Executive Meeting

D.  Discuss, consider and vote:                        Approve or not approve hiring a High School Math

                                                            Teacher on a Temporary Contract for FY2014-2015

E.  Discuss, consider and vote:                        Approve or not approve hiring a High School Girls

                                                            Basketball Coach on a Temporary Contract for

                                                            FY2014-2015

F.  Discuss, consider and vote:                        Accept letter of retirement from Connie Lairamore

G.  Discuss, consider and vote:                        Accept letter of resignation from Haley Crane

H.  Discuss, consider and vote:                        Accept letter of resignation from Amy Fincher

 

VI.       New Business

Discussion, consideration and possible approval of other new business, if any, which has arisen since posting of the agenda and could not have been anticipated before the time of posting.

 

VII.     Adjournment

 

 

 

 

 

 

 

 

 

 

Mr. Monty Guthrie, Supt ______________________________ posted this agenda Friday, June 6, 2014 4:00 p.m. at the Board of Education Meeting Room Main Entrance.

 

 

The Pocola Public Schools district office lacks an accessible restroom.  Those wishing to attend meetings scheduled at the district office may request that the meeting be moved to an accessible location by contacting Monty Guthrie, Superintendent, P.O. Box 640, Pocola, Oklahoma, 74902, telephone (918) 436-2424