Regular Meeting of the

Pocola Board of Education

Monday, March 10, 2014

6:30 P.M.


As required by Section 311, Title 25 of the Oklahoma Statutes, notice is hereby given that Independent School District No. I-007 will hold a Regular Board Meeting on Monday, March 10, 2014 at 6:30 p.m.  The place and street address of this meeting will be the Board of Education Room at 603 East Pryor Avenue, Pocola, Oklahoma, 74902.


MOMENT OF SILENCE (Call meeting to order and record members present)


I.          Regular Business

            A.  Reorganization of the Pocola Board of Education (nominations and individual votes)


                        Vice President

                        Clerk of the Board:

                        Deputy Clerk of the Board:


            B.  Discuss, consider and vote:           Approve the following changes to authorized check

                                                                        signers for the General Fund, Building Fund, Child

                                                                        Nutrition Fund, Building Bond Fund, and Sinking

                                                                        Fund due to reorganization of Board of Education:

                                                                                    President:          _______________

                                                                                    Clerk:                _______________

                                                                                    Treasurer:          Trish Glaser

                                                                                    Asst. Treasurer: Patricia Smith                       

            C.  Approve Minutes for

                        1) Regular Board Meeting – February 10, 2014

            D.  Approve Financial Reports – Pat Smith

            E.  Approve Encumbrances, Warrants, Payroll Warrants, and Change Orders

                  (See Addendum)

            F.  Approve transfer of $17.00 from Softball Booster Club Activity Account to the

                 Hoop Club Activity Account for Candy Bars

            G.  Approve transfer of $117.00 from PreK Activity Account to 4th Grade Activity


            H. Approve transfer of $600.00 from Hoop Club Activity Account to the Girls

                 Basketball Activity Account

            I.   Approve transfer of $600.00 from Hoop Club Activity Account to the Boys

                 Basketball Activity Account


II.        Public Participation (Policy BED, BED-R)


III.       Items for Information

            A.  Enrollment:  March 3, 2014                                 FY2014            FY2013

                                                                                    E.S.             425                          430                                                                                                                                                    M.S.            184                          163  

                                                                                                                H.S.            224                          211

                                                                                                   829                     804

Pocola Public Schools

Regular Board Meeting Agenda

March 10, 2014

Page 2


            B.  March 13 – Parent Teacher Conferences (3:30-9:30 p.m.)

            C.  March 14 – School in Session (Make up Snow Day)

            D.  March 17-21 – Spring Break (NO SCHOOL)

            E.  April 1 – Bond Election

            F.  April 14 – Next Regular

            G.  Superintendent’s Report


IV.       Items for Action

            A.  Discuss, consider and vote:          Approve revised school calendar for FY2013-2014  

                                                                        (Due to days out for snow and ice) and approve the

                                                                        deregulation application to Accreditation Section at

                                                                        Oklahoma State Department of Education to have

                                                                        more than one school day in a 24 hour period

B.  Discuss, consider and vote:           Approve board resolution for Oklahoma Education

                                                            Coalition Funding Rally, March 31, 2014

                                                            (See attached resolution)

C.  Discuss, consider and vote:           Declare Highway 112 Marquee/Sign surplus and

                                                            authorize superintendent to dispose of sign

D.  Discuss, consider and vote:          Approve revision to Board Policy DPB (Substitute


E.  Discuss, consider and vote:           Approve Audit Engagement Letter with John

                                                                        Turrentine, CPA to perform FY2013-2014 regulatory

                                                                        basis financial audit (Fee: $3,300) (If Single Audit is

                                                                        required for federal spending exceeding $500,000, fee

                                                                        will be $3,900) same as last year


V.        New Business

Discussion, consideration and possible approval of other new business, if any, which has arisen since posting of the agenda and could not have been anticipated before the time of posting.


VI.       Adjournment






Mr. Monty Guthrie, Supt ______________________________ posted this agenda Friday, March 7, 2014 4:00 p.m. at the Board of Education Meeting Room Main Entrance.


The Pocola Public Schools district office lacks an accessible restroom.  Those wishing to attend meetings scheduled at the district office may request that the meeting be moved to an accessible location by contacting Monty Guthrie, Superintendent, P.O. Box 640, Pocola, Oklahoma, 74902, telephone (918) 436-2424