Regular Meeting of the

Pocola Board of Education

Monday, March 11, 2013

6:30 P.M.


As required by Section 311, Title 25 of the Oklahoma Statutes, notice is hereby given that Independent School District No. I-007 will hold a Regular Board Meeting on Monday, March 11, 2013 at 6:30 p.m.  The place and street address of this meeting will be the Board of Education Room at 603 East Pryor Avenue, Pocola, Oklahoma, 74902.


MOMENT OF SILENCE (Call meeting to order and record members present)


I.          Regular Business (Call meeting to order and record members present)

            A.  Reorganization of the Pocola Board of Education (nominations and individual votes)


                        Vice President

                        Clerk of the Board:

                        Deputy Clerk of the Board:


            B.  Discuss, consider and vote:                        Approve the following changes to authorized check

                                                                        Signers for the General Fund, Building Fund, Child

                                                                        Nutrition Fund, Building Bond Fund, and Sinking

                                                                        Fund due to reorganization of Board of Education:

                                                                                    President:         _____________________

                                                                                    Clerk:               _____________________

                                                                                    Treasurer: Trish Glaser

                                                                                    Asst. Treasurer:  Patricia Smith  

            C.  Approve Minutes for

                        1) Regular Board Meeting – February 11, 2013                      

D.  Approve Financial Reports – Pat Smith

            E.  Approve Encumbrances, Warrants, Payroll Warrants, and Change Orders

                  (See Addendum)

            F.  Approve Board Resolution to transfer $108.00 from PreK activity account to the Fourth

                  activity account for monkey grams

            G.  Approve Board Resolution to transfer $727.18 from the Jr. Hi. Hoop Club activity account

                  to the H. S. Hoop Club activity account for the purpose of dissolving the Jr. Hi. Hoop Club

                  activity account


II.        Public Participation (Policy BED, BED-R)


III.       Items for Information

            A.  Enrollment:  March 4, 2013                                                                       2013                2012

                                                                                                            E.S.        430                  472

                                                                                                            M.S.       163                  181

                                                                                                            H.S.       211                  209

                                                                                                                          804                  862

            B.  March 14 – Parent/Teacher Conference, 3:30 p.m. - 9:30 p.m.

            C.  March 15 – NO SCHOOL

            D.  March 18 – 22 – Spring Break

            E.   March 29 – Good Friday, NO SCHOOL

            F.   April 8 – Next Regular Board Meeting

Pocola Public Schools

Regular Meeting Agenda

March 11, 2013

Page 2


G.  April 12 – NO SCHOOL

            H.  April 26 – NO SCHOOL

            I.    Superintendent’s Report


IV.       Items for Action

            A.  Discuss, consider and vote:                        Approve Audit Engagement Letter with John

                                                                        Turrentine, CPA to perform FY2012-2013 regulatory

                                                                        basis financial audit (Fee: $3,300) (If Single Audit is

                                                                        required for federal spending exceeding $500,000, fee

                                                                        will be $3,900) same as last year

            B.  Discuss, consider and vote:               Approve School Board Resolution and enrollment in

                                                                        School Credit Card and authorization for the

                                                                        Superintendent and/or his designee to begin the

                                                                        paperwork to implement the program

            C.  Discuss, consider and vote:              Request by Phyllis Maden to use the FMLA if necessary

                                                                        due to personal health

            D.  Discuss, consider and vote:              Request by Phyllis Maden to initiate the Leave Sharing

                                                                        Program in order to receive donated sick leave days from

                                                                        employees if needed

            E.  Discuss, consider and vote:               Request to declare student desks surplus and authorize

                                                                        Superintendent to dispose of properly


V.        Executive Session

Proposed Executive Session to discuss and possible action 1) any resignations received, so the board can return to Open Session and 1) vote on any resignations received, as authorized by OKLA. STAT. Title 25, Section 307 (B) (1)


A.  Motion to convene into Executive Session

            B.  Motion to return to Open Session

            C.  Statement of Minutes of Executive Meeting

D.  Discuss, consider and vote: To accept any resignations received


VI.       New Business

Discussion, consideration and possible approval of other new business, if any, which has arisen since posting of the agenda and could not have been anticipated before the time of posting.


VII.     Adjournment








Mr. Monty Guthrie, Supt ______________________________ posted this agenda Friday, March 8, 2013, 4:00 p.m. at the Board of Education Meeting Room Main Entrance.