Regular Meeting of the

Pocola Board of Education

Monday, March 12, 2012

6:30 P.M.


As required by Section 311, Title 25 of the Oklahoma Statutes, notice is hereby given that Independent School District No. I-007 will hold a Regular Board Meeting on Monday, March 12, 2012 at 6:30 p.m.  The place and street address of this meeting will be the Board of Education Room at 603 East Pryor Avenue, Pocola, Oklahoma, 74902




I.          Regular Business (Call meeting to order and record members present)

            A.  Approve Minutes for

                        1)  Regular Board Meeting – February 14, 2012

            B.  Approve Financial Reports – Pat Smith

            C.  Approve Encumbrances, Warrants, Payroll Warrants, and Change Orders

                  (See Addendum)

            D.  Approve the following requisition:

                        1) Gumdrop Books for $981.60 by April Coats, Elementary Library

                        2) Drain Masters to increase blanket PO for $1,000.00 by Herby Anderson  

                            for the remainder of the school year

                        3) for $4,320.00 for contract on District Webhosting,

                            ERATE Application Pending on Board Approval

                        4) Cox Business for $959.40 for contract on Adm. Internet, ERATE

                            Application Pending on Board Approval  


II.        Public Participation (Policy BED, BED-R)


III.       Items for Information

A.    Enrollment for March 5, 2012                                          2012                2011

Elem.                 472                 438

M.S.                  181                181

H.S.                   209                206

                          862                825

B.     March 9 – Snow Day, NO SCHOOL

C.     March 15-16 – Snow Day, NO SCHOOL

D.    March 19-23 – Spring Break, NO SCHOOL

E.     March 30 – Snow Day, NO SCHOOL

F.      April 6 – Good Friday, NO SCHOOL

G.    April 9 – Next Regular Board Meeting

H.    Superintendent’s Report


IV.       Items for Action

A.    Discuss, consider and vote:          Review and award bid for removal of carpet

and replace with VCT tile in High School


Pocola Public Schools

Meeting Agenda

March 12, 2012

Page 2


B.  Discuss, consider and vote:           Review and award bid for removal of tile

                                                                        and replace with VCT tile High School

                                                                        Entry and/or Commons Area

C.  Discuss, consider and vote:           Approve Compilation Engagement Letter

with William C Pickle, CPA for FY2013

to compile the FY2011-2012 financial statements, the FY2012-2013 Estimate of Needs, compilation of the Asset and

Liabilities to facilitate the preparation of

Financial Statements for FY2011-2012

(Fee: $2,775 plus out-of-pocket expenses)

D.  Discuss, consider and vote:          Approve Audit Engagement Letter with

John Turrentine, CPA to perform FY2011-

2012 regulatory basis financial audit (Conditional upon approving William Pickle

for Compilation accountant)

(Fee: $3,300) (If Single Audit is required for

federal spending exceeding $500,000, fee will be $3,900)


V.        Executive Session

Proposed Executive Session as authorized by OKLA STAT. Title 25, Section   307 (B) (1) to review, discuss and possible action regarding applications for Superintendent of Schools for FY2012-2013, so the board can return to Open Session and vote 1) on possible action, if any regarding applications for Superintendent of Schools for FY2012-2013

A.   Motion to convene into Executive Session

B.      Motion to return to Open Session

C.      Statement of Minutes of Executive Meeting

D.     Discuss, consider and vote:         Possible action regarding

                                                            applications for Superintendent of Schools

                                                            for FY2012-2013


VI.       New Business

            Discussion, consideration and possible approval of other new business, if any,        which has arisen since posting of the agenda and could not have been anticipated before the time of posting.


VII.     Adjournment



Mr. Ron Sherrell, Supt____________________________ posted this agenda Thursday, March 8, 2012, 4:00 p.m. at the Board of Education Meeting Room Entrance.