Regular Meeting of the

Pocola Board of Education

Monday, March 12, 2018

6:00 P.M.

 

As required by Section 311, Title 25 of the Oklahoma Statutes, notice is hereby given that Independent School District No. I-007 will hold a Regular Board Meeting on Monday, March 12, 2018 at 6:00 p.m.  The place and street address of this meeting will be the Board of Education Room, Middle School Building at 603 East Pryor Avenue, Pocola, Oklahoma, 74902.

 

MOMENT OF SILENCE

 

 (Swearing in Jackie Lewis as New Board Member, call meeting to order and record members

   present)

 

I.          Regular Business

            A.  Reorganization of the Pocola Board of Education (nominations and individual vote)

                                                                        President:         _____________________

                                                                        Vice President: _____________________

                                                                        Clerk:               _____________________

                                                                        Deputy Clerk:  _____________________

                                                                        Member:          _____________________

            B.  Discuss, consider and vote:            Approve the following changes to authorized check signers for

                                                            the General Fund, Building Fund, Child Nutrition Fund, Sinking

                                                            Fund, EFTPS Fund due to reorganization of Board of Education:

                                                                        President:         _____________________

                                                                        Clerk:               _____________________

                                                                        Treasurer:        __Alicia Young_________

                                                                        Asst Treasurer:  __Pat Smith       ________

                                                            Also if necessary after reorganization to remove the following as

                                                            check signers:

                                                                                                _____________________

                                                                                                _____________________

                                                                                                ______Lara Morris______

            C.  Approve Minutes for

                        1) Regular Board Meeting – February 12, 2018

            D.  Approve Financial Reports – Lara Morris             

            E.  Approve Encumbrances, Warrants, Payroll Warrants, and Change Orders

                  (See Addendum)

F.  Approve request from Activity Fund Custodian to transfer $1,500.00 from the Savings   Account into the Checking Account to replenish the General Activity Fund.

                                                                                                           

II.        Public Participation (Policy BED, BED-R)

 

III.       Items for Information

            A.  Enrollment Numbers as of 03/6/2018

                                                                                                        2018                    2017

                                                                                                E.S.  429                        424

                                                                                                M.S. 175                        175

                                                                                                H.S.  258                       256

         862                       855

            B.  March 15 – Parent Teacher Conferences (4:00-7:00 pm)

Pocola Public Schools

Regular Meeting Agenda

March 12, 2018

Page 2

 

C.  March 16 – No School

D.  March 19 – 23 Spring Break (No School)

            E.  March 30 – Good Friday (No School)

F. April 9 – Next Regular Board Meeting

            G.  Superintendent’s Report

                                   

IV.       Items for Action

            A.  Discuss, consider and vote:                        Approve agreement with Municipal Accounting Systems

                                                                        Inc. for the software support for i-Accounting

                                                                        Appropriated Funds, Payroll, Treasurer, Activity Fund,

                                                                        Personnel for FY2018-2019 ($7,500 – same as last year)

            B.  Discuss, consider and vote:                        Approve agreement with Municipal Accounting Systems

                                                                        Inc. for software support for i-Student Information,

                                                                        i-Gradebook, i-Lunch Room, Student Information

                                                                        Horizontal SIF Agent for FY2018-2019 ($9,919.50 –

                                                                        Last year-$9,843.00)

            C.  Discuss, consider and vote:                        Approve agreement with Barlow Education

                                                                        Management Services for Federal Programs

                                                                        Management for FY2017-2018 ($5,910 same as last yr)

            D.  Discuss, consider and vote:                        Approve Participation Agreement Among OSDE Public         

                                                                        Consulting Group, Inc. (PCG) for Medicaid School-

Based Health Services Program for FY2018-2019.

            E.  Discuss, consider and vote:                        Approve agreement for membership and the Medicaid

                                                                        Agreement with the LeFlore Special Education

                                                                        Cooperative for FY2018-2019.

F.  Discuss, consider and vote:            Approve updated 2017-2018 School Calendar using banked hours to make up February 16, 2018.

G.  Discuss, consider and vote:                        Appoint Mrs. Pat Smith for the following for the

                                                                        remainder of FY2017-2018:

                                                                          1) Child Nutrition Fund Custodian

                                                                          2) Alternate/Assistant Treasurer

                                                                          3) Alternate Activity Fund Custodian

            H.  Discuss, consider and vote:          Approve renewal of lease on a bus from Midwest Bus Sales OR the lease purchase of a bus from Midwest Bus Sales

                                                                         

V.        Executive Session

Proposed Executive Session to discuss and take possible action regarding, the employment, hiring, appointment, promotion, demotion, disciplining or resignation of any individual salaried public officer or employee, 1) accept or reject any letters of resignation received, 2) possibly hire a payroll/human resources clerk, so the board can return to Open Session and 1) vote to accept or reject any letters of resignation received, 2)possibly hire a payroll/human resources clerk, as authorized by OKLA. STAT. Title 25, § 307 (B) (1) (7)

 

 

Pocola Public Schools

Regular Meeting Agenda

March 12, 2018

Page 3

 

A.  Motion to convene into Executive Session

            B.  Motion to return to Open Session

            C.  Statement of Minutes of Executive Meeting

D.  Discuss, consider and vote:  Approve or reject any letters of resignation received

E.  Discuss, consider and vote:  To approve or not approve possible hiring of a payroll/human resources clerk.

 

 

VI.       New Business

Discussion, consideration and possible approval of other new business, if any, which has arisen since posting of the agenda and could not have been anticipated before the time of posting.

 

 

VII.     Adjournment

 

 

 

Mr. Lawrence Barnes, Supt ______________________________________ posted this agenda Friday, March 9, 2018, 4:00 p.m. at the Board of Education Meeting Room Main Entrance, Middle School Building, 603 East Pryor Avenue, Pocola, Oklahoma.

 

The Pocola Public Schools district office lacks an accessible restroom.  Those wishing to attend meetings scheduled at the district office may request that the meeting be moved to an accessible location by contacting Lawrence Barnes, Superintendent, P.O. Box 640, Pocola, Oklahoma, 74902, telephone (918) 436-2424