Special Meeting of the

Pocola Board of Education

Thursday, March 15, 2012

12:15 P.M.

 

As required by Section 311, Title 25 of the Oklahoma Statutes, notice is hereby given that Independent School District No. I-007 will hold a Special Board Meeting on Thursday, March 15, 2012 at 12:15 p.m.  The place and street address of this meeting will be the Board of Education Room at 603 East Pryor Avenue, Pocola, Oklahoma, 74902

 

MOMENT OF SILENCE

 

I.          Regular Business (Call meeting to order and record members present)

            A.   Reorganization of the Pocola Board of Education (Post Election):

                        President:

                        Vice President:

                        Clerk of the Board:

                        Deputy Clerk of the Board:

                        Member:

B.  Discuss, consider and vote:           Approve the following changes to authorized check signers for the General Fund, Building Fund, Child Nutrition Fund,

Bond Fund and Sinking Fund bank accounts due to reorganization of Board of Education:

                                                                        President:          ___________

                                                                        Clerk:                ___________                                                                                    Treasurer:          Trish Glaser

                                                                        Asst. Treasurer: Patricia Smith

            C.  Approve Minutes for

                        1)  Regular Board Meeting – February 14, 2012

            D.  Approve Financial Reports – Pat Smith

            E.  Approve Encumbrances, Warrants, Payroll Warrants, and Change Orders

                  (See Addendum)

            F.  Approve the following requisition:

                        1) Gumdrop Books for $981.60 by April Coats, Elementary Library

                        2) Drain Masters to increase blanket PO for $1,000.00 by Herby Anderson  

                            for the remainder of the school year

                        3) FreeFromit.com for $4,320.00 for contract on District Webhosting,

                            ERATE Application Pending on Board Approval

                        4) Cox Business for $959.40 for contract on Adm. Internet, ERATE

                            Application Pending on Board Approval  

            G.  Approve a resolution to transfer $2,201.07 (1/2 profit from Winter Ball) from

                 the Third Grade activity account to the First Grade activity account

 

 

 

 

Pocola Public Schools

Special Board Meeting Agenda

March 15, 2012

Page 2

 

II.        Items for Information

A.    Enrollment for March 5, 2012                                          2012                2011

Elem.                 472                 438

M.S.                  181                181

H.S.                   209                206

                          862                825

B.     March 9 – Snow Day, NO SCHOOL

C.     March 15-16 – Snow Day, NO SCHOOL

D.    March 19-23 – Spring Break, NO SCHOOL

E.     March 30 – Snow Day, NO SCHOOL

F.      April 6 – Good Friday, NO SCHOOL

G.    April 9 – Next Regular Board Meeting

H.    Superintendent’s Report

 

III.       Items for Action

A.    Discuss, consider and vote:          Review and award bid for removal of carpet

and replace with VCT tile in High School

Library

B.  Discuss, consider and vote:           Review and award bid for removal of tile

                                                                        and replace with VCT tile High School

                                                                        Entry and/or Commons Area

C.  Discuss, consider and vote:           Approve Compilation Engagement Letter

with William C Pickle, CPA for FY2013

to compile the FY2011-2012 financial statements, the FY2012-2013 Estimate of Needs, compilation of the Asset and

Liabilities to facilitate the preparation of

Financial Statements for FY2011-2012

(Fee: $2,775 plus out-of-pocket expenses)

D.  Discuss, consider and vote:          Approve Audit Engagement Letter with

John Turrentine, CPA to perform FY2011-

2012 regulatory basis financial audit (Conditional upon approving William Pickle

for Compilation accountant)

(Fee: $3,300) (If Single Audit is required for

federal spending exceeding $500,000, fee will be $3,900)

           

IV.       Executive Session

Proposed Executive Session as authorized by OKLA STAT. Title 25, Section   307 (B) (1) to review, discuss and possible action regarding applications for Superintendent of Schools for FY2012-2013, so the board can return to Open

 

 

Pocola Public Schools

Special Board Meeting Agenda

March 15, 2012

Page 3

 

Session and vote 1) on possible action, if any regarding applications for Superintendent of Schools for FY2012-2013

A.   Motion to convene into Executive Session

B.      Motion to return to Open Session

C.      Statement of Minutes of Executive Meeting

D.     Discuss, consider and vote:         Possible action regarding

                                                            applications for Superintendent of Schools

                                                            for FY2012-2013

 

V.        Adjournment

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Mr. Ron Sherrell, Supt____________________________ posted this agenda Wednesday, March 14, 2012, 12:00 p.m. at the Board of Education Meeting Room Entrance.