Regular Meeting of the

Pocola Board of Education

Monday, March 7, 2016

6:00 P.M.

 

As required by Section 311, Title 25 of the Oklahoma Statutes, notice is hereby given that Independent School District No. I-007 will hold a Regular Board Meeting on Monday, March 7, 2016 at 6:00 p.m.  The place and street address of this meeting will be the Board of Education Room, Middle School Building at 603 East Pryor Avenue, Pocola, Oklahoma, 74902.

 

MOMENT OF SILENCE

 

 (Swearing in John Hancock as New Board Member, call meeting to order and record members

   present)

 

I.          Regular Business

            A.  Reorganization of the Pocola Board of Education (nominations and individual vote)

                                                                        President:         _____________________

                                                                        Vice President: _____________________

                                                                        Clerk:               _____________________

                                                                        Deputy Clerk:  _____________________

                                                                        Member:          _____________________

            B.  Discuss, consider and vote:            Approve the following changes to authorized check signers for

                                                            the General Fund, Building Fund, Child Nutrition Fund, Sinking

                                                            Fund due to reorganization of Board of Education:

                                                                        President:         _____________________

                                                                        Clerk:               _____________________

                                                                        Treasurer:        __Trish Glaser_________

                                                                        Asst Treasurer:  __Patricia Smith________

                                                            Also if necessary after reorganization to remove the following as

                                                            check signers:

                                                                                                _____________________

                                                                                                _____________________

            C.  Approve Minutes for

                        1) Regular Board Meeting – February 8, 2016

            D.  Approve Financial Reports – Pat Smith                 

            E.  Approve Encumbrances, Warrants, Payroll Warrants, and Change Orders

                  (See Addendum)

                                                                                                           

II.        Public Participation (Policy BED, BED-R)

 

III.       Items for Information

            A.  Enrollment Numbers as of 02/29/2016

                                                                                                            2016                2015

                                                                                                E.S.        392                  408

                                                                                                M.S.       205                  206

                                                                                                H.S.       230                  198     

                                                                                                              827                  812

            B.  March 10 – Parent Teacher Conferences (4:00 to 7:00)

C.  March 11 – No School

            D.  March 14-18 – Spring Break (No School)

 

Pocola Public Schools

Regular Meeting Agenda

March 7, 2016

Page 2

 

            E.  March 25 – Good Friday (No School)

            F.  April 11 – Next Regular Board Meeting

            G.  Superintendent’s Report

                                   

IV.       Items for Action

            A.  Discuss, consider and vote:                        Approve agreement with Municipal Accounting Systems

                                                                        Inc. for the software support for i-Accounting

                                                                        Appropriated Funds, Payroll, Treasurer, Activity Fund,

                                                                        Personnel for FY2016-2017 ($7,500- last yr -$7,384)

            B.  Discuss, consider and vote:                        Approve agreement with Municipal Accounting Systems

                                                                        Inc. for software support for i-Student Information,

                                                                        i-Gradebook, i-Lunch Room, Student Information

                                                                        Horizontal SIF Agent for FY2016-2017 ($9,775.50 –

                                                                        Last year-$9,663

            C.  Discuss, consider and vote:                        Approve agreement with Barlow Education

                                                                        Management Services for Federal Programs

                                                                        Management for FY2016-2017 ($5,910 same as last yr)

            D.  Discuss, consider and vote:                        Approve rental agreement with Pitney Bowes for new

                                                                        Updated postage machine (no longer supporting the

                                                                        Model we now have) $48.56/month

            E.  Discuss, consider and vote:                        Approve agreement with Precision Drug Screening for

                                                                        Drug and Alcohol screening for FY2016-2017

            F.  Discuss, consider and vote:                        Approve agreement to renew OKTLE with Employee

                                                                        Evaluations Systems, Inc for FY2016-2017 ($1,460.25)

            G.  Discuss, consider and vote:                        Approve Compilation Engagement Letter with William

                                                                        C. Pickle, Jr., MBA to compile budget and financial

                                                                        Information in preparation for the FY2016 audit and the

                                                                        2016-2017 Estimate of Needs (($2,775, same as last

                                                                        year)

            H.  Discuss, consider and vote:                        Approve Audit Engagement Letter with John Turrentine,

                                                                        CPA to perform FY2015-2016 regulatory basis financial

                                                                        Audit ($3,300) (If Single Audit is required for federal

                                                                        spending exceeding $750,000, fee will be $3,900) same

                                                                        as last year

            I.  Discuss, consider and vote:             Approve revision of Board Policy BBH (Development

                                                                        Opportunities: Board Members

            J.  Discuss, consider and vote:             Approve revision of Board Policy DOCA (Reduction-

                                                                        In-Force Certified Personnel

            K. Discuss, consider and vote:             Approve revision of Board Policy DOCB (Reduction-

                                                                        In-Force Support Personnel

            L.  Discuss, consider and vote:                        Approve revision of Board Policy DOAC Support

                                                                        Personnel Suspension, Demotion, Nonrenewal, or

                                                                        Termination

            M. Discuss, consider and vote:                        Approve revision of Board Policy CVFA and CVFA-R

                                                                        Fair Labor Standards Act and Regulations

           

Pocola Public Schools

Regular Meeting Agenda

March 7, 2016

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            N.  Discuss, consider and vote:                        Approve FY2016-2017 School Calendar

 

V.        Executive Session

Proposed Executive Session to discuss and possible action regarding, 1) the employment, hiring, appointment, promotion, demotion, disciplining or resignation of any individual salaried public officer or employee, as authorized by OKLA. STAT. Title 25, § 307 (B) (1)

 

A.  Motion to convene into Executive Session

            B.  Motion to return to Open Session

            C.  Statement of Minutes of Executive Meeting

D.  Discuss, consider and vote:                        To accept any resignations received

 

VI.       New Business

Discussion, consideration and possible approval of other new business, if any, which has arisen since posting of the agenda and could not have been anticipated before the time of posting.

 

VII.     Adjournment

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Mr. Lawrence Barnes, Supt ______________________________ posted this agenda Friday, March 4, 2016, 4:00 p.m. at the Board of Education Meeting Room Main Entrance, Middle School Building, 603 East Pryor Avenue, Pocola, Oklahoma.

 

The Pocola Public Schools district office lacks an accessible restroom.  Those wishing to attend meetings scheduled at the district office may request that the meeting be moved to an accessible location by contacting Lawrence Barnes, Superintendent, P.O. Box 640, Pocola, Oklahoma, 74902, telephone (918) 436-2424