Regular Meeting of the

Pocola Board of Education

Monday, March 9, 2015

6:30 P.M.

 

As required by Section 311, Title 25 of the Oklahoma Statutes, notice is hereby given that Independent School District No. I-007 will hold a Regular Board Meeting on Monday, March 9, 2015 at 6:30 p.m.  The place and street address of this meeting will be the Board of Education Room at 603 East Pryor Avenue, Pocola, Oklahoma, 74902.

 

MOMENT OF SILENCE (Call meeting to order and record members present)

 

I.          Regular Business

            A.  Reorganization of the Pocola Board of Education (nominations and individual vote)

                                    President:

                                    Vice President:

                                    Clerk of the Board:

                                    Deputy Clerk of the Board:

                                    Member:

            B.  Discuss consider and vote:             Approve the following changes to authorized check

                                                                        signers for the General Fund, Building Fund, Child

                                                                        Nutrition Fund, Building Bond Fund, and Sinking

                                                                        Fund due to reorganization of Board of Education:

                                                                                    President: _________________________

                                                                                    Clerk: ____________________________

                                                                                    Treasurer:      Trish Glaser____________                       

                                                                                    Asst. Treasurer: Patricia Smith________

            C.  Approve Minutes for

                        1) Regular Board Meeting – February 9, 2015

            D.  Approve Financial Reports – Pat Smith                 

            E.  Approve Encumbrances, Warrants, Payroll Warrants, and Change Orders

                  (See Addendum)

            F.  Approve resolution to transfer funds from the Pocola Hoop Club Activity Account

                 to the H.S. Boys Basketball Activity Account in the amount of $600.00

            G. Approve resolution to transfer funds from the Pocola Hoop Club Activity Account

                 to the H.S. Girls Basketball Activity Account in the amount of $600.00

            H. Approve resolution to transfer funds from the Pocola Softball Booster Activity Account

                 to the Softball Activity Account in the amount of $1,000.00

                                                                                                           

II.        Public Participation (Policy BED, BED-R)

 

III.       Items for Information

            A.  Enrollment Numbers as of 03/02/15                                              2015                2014

                                                                                    E.S.                          408                  427

                                                                                    M.S.                         206                  180

                                                                                    H.S.                          198                  222

                                                                                                                    812                  829

            B.  March 12 – Parent/Teacher Conference, 4:00 p.m. to 7:00 p.m.

            C.  March 16 – 20 – Spring Break (NO SCHOOL)

            D.  March 25 – Whole Board Training hosted by OSSBA at KTC, Poteau Campus

            E.  April 3 – Good Friday (NO SCHOOL)

Pocola Public Schools

Regular Board Meeting Agenda

March 9, 2015

Page 2

 

            F.  April 13 – Next Regular Board Meeting

            G.  Superintendent’s Report

                       

IV.       Items for Action

            A.  Discuss, consider and vote:                        Approve agreement for membership and the Medicaid

                                                                        Agreement with the LeFlore County Special Education

                                                                        Cooperative for FY2015-2016

            B.  Discuss, consider and vote:                        Approve agreement with Municipal Accounting Systems

                                                            Inc. for software support for Appropriated, Payroll,

                                                            Treasurer, Activity Fund and Personnel Systems for

                                                            FY2015-2016 ($5,796, last year - $5,520)                 

            C.  Discuss, consider and vote:                        Approve agreement with Municipal Accounting Systems

                                                                        Inc. for software support for Wen-GAGE i-Student

                                                                        Information, i-Lunch Room, i-Gradebook and the

                                                                        Student Information Horizontal SIF Agent for FY2015-

                                                                        2016 ($9,663, last year - $9,748.50)

            D.  Discuss, consider and vote:                        Approve corrected Pocola Public Schools Procurement

                                                                        Plan for Child Nutrition Program (also included as an

                                                                        attachment to the plan – The Protest Procedures)

            E.  Discuss, consider and vote:                        Approve Early Lease Renewal Proposal with Midwest

                                                                        Bus Sales to replace the 2014 Saf-T-Liner School Bus

                                                                        with a similarly equipped 2016 model with a new lease

                                                                        agreement expiring June 30, 2019 to be ratified annually

F.  Discuss, consider and vote:            Authorizing Superintendent to receive bids for the following:

                                                                                    1) Parking Lot improvements at Elementary

                                                                                    2) Enclosing the covered area at Elementary

                                                                                    3) Heat and A/C for the covered area

            G.  Discuss, consider and vote:                        Approve purchase of  25 computers for Elementary Lab

                                                                        using reallocated Title I Part A monies when released

                                                                        from SDE

 

V.        Executive Session

Proposed Executive Session to discuss and possible action 1) accept any resignations received, so the board can return to Open Session and 1) vote to accept any resignations received, as authorized by OKLA. STAT. Title 25, Section 307 (B) (1)

 

            A.  Motion to convene into Executive Session

            B.  Motion to return to Open Session

            C.  Statement of Minutes of Executive Session

            D.  Discuss, consider and vote:                        To accept any resignations received

           

 

 

 

 

Pocola Public Schools

Regular Board Meeting Agenda

March 9, 2015

Page 3

 

VI.       New Business

Discussion, consideration and possible approval of other new business, if any, which has arisen since posting of the agenda and could not have been anticipated before the time of posting.

 

VII.     Adjournment

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Mr. Monty Guthrie, Supt ______________________________ posted this agenda Friday, March 6, 2015, 4:00 p.m. at the Board of Education Meeting Room Main Entrance.

 

The Pocola Public Schools district office lacks an accessible restroom.  Those wishing to attend meetings scheduled at the district office may request that the meeting be moved to an accessible location by contacting Monty Guthrie, Superintendent, P.O. Box 640, Pocola, Oklahoma, 74902, telephone (918) 436-2424