Regular Meeting of the

Pocola Board of Education

Monday, May 10, 2010

6:30 P.M.

 

As required by Section 311, Title 25 of the Oklahoma Statutes, notice is hereby given that Independent School District No. I-007 will hold a Regular Board Meeting on Monday, May 10, 2010 at 6:30 P.M.  The place and street address of this meeting will be the Board of Education Room at the Central Offices, 603 East Pryor Avenue, Pocola, Oklahoma, 74902.

 

MOMENT OF SILENCE

 

I.          Regular Business (Call meeting to order and record members present)

 

A.      Approve Minutes for:

1)      Regular Board Meeting – April 12, 2010

2)      Special Board Meeting – April 19, 2010

3)      Special Board Meeting – April 23, 2010

B.   Approve Financial Reports – Pat Smith

C.   Approve Encumbrances, Warrants, Payroll Warrants, and Change Orders

                   (See Addendum)

D.    Approve request to set up Activity Fund Sub-Account for Class of 2012,

      Account #995

 

II.        Patron Participation

 

III.       Items for Information

A.    Enrollment for May 3, 2010:                                           2010     2009  

Elementary        436      462

Middle School              174      164

High School      238      246

            Total      848      872

B.     PCTA monthly update

C.     Elementary Safety Committee Report – Sandra Pfeuffer

D.    ADA Renovation Progress Report – Richard Starks

E.     May 20 – Last day of classes

F.      May 21 – Graduation, 8:00 p.m.

G.    June 14 – Next regular board meeting

 

IV.       Items for Action

            A.  Discuss, consider and vote:          Approve re-bid for the Pocola Handicap

                                                                        Modification Project for the permanent

                                                                        grandstands- bid package #13

B.  Discuss, consider and vote:           Review drawings for Re-roof Project and

                                                            approve release of drawings for bidding

C.  Discuss, consider and vote:           To employ Sooner Construction as

                                                            Construction Manager for Re-Roof project

D. Discuss, consider and vote:           To employ ARC as Architects for the

                                                            renovation of Administration Building

E. Discuss, consider and vote:            To employ Sooner Construction as

                                                            Construction Manager for renovation of

                                                            Administration Building

F.  Discuss, consider and vote:           Open Transfers for FY2011

G. Discuss, consider and vote:           Request by Angelique Robinson to use                                                                      exercise room and equipment at Middle

                                                            School for high school cheerleaders to

                                                            work out after school and on non school

                                                            days 1:00 p.m. to 8:00 p.m., May 2010 to

                                                            May 2011

H. Discuss, consider and vote:           Request by Leah French to use HS Gym

                                                            for girls basketball, June 8 to July 22, 2010

I.  Discuss, consider and vote:            Request by Head Start to use the High

                                                            School Cafeteria for their end of year

                                                            program, May 13, 2010, 6:00-8:00 p.m.

J.  Discuss, consider and vote:            Request by Jack and Tonya Farley to use

                                                            Middle School for basketball and softball

                                                            practice for Taylor Farley, May 2010 to

                                                            August 2010 Tuesdays, 7-9 p.m. and

                                                            Sundays, 2-4 p.m.

K. Discuss, consider and vote:           Request by Kay Pipkins to use Elementary

                                                            Cafeteria for Family Reunion July 3, 2010

                                                            9:00 a.m. to 4:00 p.m.

L. Discuss, consider and vote:            Approve Federal Programs Management

                                                            Agreement for FY2011 with Barlow

                                                            Education Management Services

                                                            ($5,910, same as FY2010)

M. Discussion:                                    Presentation of financial situation, including

                                                            initial budgeted revenue allocation

                                                            reductions, increases in expenditures and a

                                                            review of the District’s Reduction in Force

                                                            Policies and other options for addressing the

                                                            financial situation

  

V.        Executive Session

            Proposed Executive Session for discussion and consideration of 1) addendum

            dated April 30, 2010 to Superintendent’s Contract to employ Ronald Sherrell

            for the period from May 10, 2010 through June 30, 2010 and shall be paid $3,000             for said additional term, also shall be entitled to use as his residence the real     property known as the  “Day Care” located across the street from the Central            Office, so long as Superintendent is employed by  District, for a period beginning             May 10, 2010 until employment ends, so the board can return to open session and,            1) vote to approve the addendum dated April 30, 2010 to Superintendent’s      Contract for Ronald Sherrell, as authorized by OK.STAT. Title 25, Section 307      (B) (1)

 

            A.  Motion to convene into Executive Session

            B.  Motion to return to Open Session

            C.  Statement of Minutes of Executive Meeting

            D.  Discuss, consider and vote:          Approve addendum dated April 30, 2010

                                                                        to Superintendent’s Contract to employ

                                                                        Ronald Sherrell for the period from May

                                                                        10, 2010 through June 30, 2010 and shall

                                                                        be paid $3,000 for said additional term, also

                                                                        shall be entitled to use the real property

                                                                        known as the “Day Care” across from the

                                                                        Central Office, so long as Superintendent

                                                                        is employed by the District, for a period

                                                                        beginning May 10, 2010 until employment

                                                                        ends

 

VI        New Business

            Discussion, consideration and possible approval of other new business, if any,        which has arisen since posting of the agenda and could not have been anticipated before the time of posting.

 

 

VII.     Adjournment