Regular Meeting of the

Pocola Board of Education

Monday, November 10, 2014

6:30 P.M.


As required by Section 311, Title 25 of the Oklahoma Statutes, notice is hereby given that Independent School District No. I-007 will hold a Regular Board Meeting on Monday, NOVEMBER 10, 2014 at 6:30 p.m.  The place and street address of this meeting will be the Board of Education Room at 603 East Pryor Avenue, Pocola, Oklahoma, 74902.


MOMENT OF SILENCE (Call meeting to order and record members present)


I.          Regular Business

            A.  Approve Annual School District Audit for FY2013-2014 as presented by John Turrentine,

                  CPA, Independent Auditor

            B.  Approve Minutes for

                        1) Special Board Meeting – October 13. 2014

                        2) Regular Board Meeting – October 13, 2014

            C.  Approve Financial Reports – Pat Smith                 

            D.  Approve Encumbrances, Warrants, Payroll Warrants, and Change Orders

                  (See Addendum)

            E.  Approve request to transfer $1,000.00 from the Band Booster activity account to the

                  Band activity account


II.        Public Participation (Policy BED, BED-R)


III.       Items for Information

            A.  Enrollment Numbers as of 11/03/14                                              2015                2014

                                                                                    E.S.                  406                    438

                                                                                    M.S.                 200                    192

                                                                                    H.S.                 205                    215

                                                                                                            811                    845

            B.  November 24-28 – Thanksgiving Break NO SCHOOL

            C.  December 1-3 – Filing Period for Board Office #5, Monday 8:00am to Wednesday 5:00pm

            D.  December 8 – Next Regular Board Meeting

            E.  Superintendent’s Report


IV.       Items for Action

            A.  Discuss, consider and vote:                        Approve revision of Board Policy DNA-P (Teacher

                                                                        Performance Evaluation Procedures)

            B.  Discuss, consider and vote:                        Approve Compilation Engagement Letter with William

                                                                        C. Pickle, Jr., MBA to compile budget reports and

                                                                        financial information in preparation for the FY2014-

                                                                        2015 Audit and the 2016 Estimate of Needs ($2,775

                                                                        plus out of pocket expenses) same as last year

            C.  Discuss, consider and vote:                        Approve the FY2015 1) contract for Secondary Career

                                                                        And Technology Education Programs offered by Pocola

                                                                        Public Schools, 2) assurance of compliance, and 3) the

                                                                        certification regarding lobbying; debarment, suspension

                                                                        and other responsibility matters; and drug-free work-

                                                                        place requirements that have to be on file for sub

                                                                        recipients of federal funds from Career Tech


Pocola Public Schools

Regular Meeting Agenda

November 10, 2014

Page 2


D.  Discuss, consider and vote:               Approve purchase of convection steamer for MS/HS

                                                                        Cafeteria for $16,159.00.  Will be reimbursed from

                                                                        SDE with Child Nutrition Equipment Assistance Funds

            E.  Discuss, consider and vote:               Approve purchase of a buffer for maintenance staff



V.        Executive Session

Proposed Executive Session to discuss and possible action regarding, 1) accepting any letters of resignation received, 2) hiring a cafeteria manager on a temporary contract for FY2014-2015, so the board can return to Open Session and 1) vote to accept any letters of resignation, 2) vote to approve or not approve hiring a cafeteria manager on a temporary contract for FY2014-2015, as authorized by OKLA. STAT. Title 25, § 307 (B) (1)


A.  Motion to convene into Executive Session

            B.  Motion to return to Open Session

            C.  Statement of Minutes of Executive Meeting

D.  Discuss, consider and vote:                        Approve or not approve accepting any resignations


E.  Discuss, consider and vote:                        Approve or not approve hiring a cafeteria manager on

                                                            a temporary contract for FY2014-2015


VI.       New Business

Discussion, consideration and possible approval of other new business, if any, which has arisen since posting of the agenda and could not have been anticipated before the time of posting.


VII.     Adjournment















Mr. Monty Guthrie, Supt ______________________________ posted this agenda Friday, November 7, 2014, 4:00 p.m. at the Board of Education Meeting Room Main Entrance.



The Pocola Public Schools district office lacks an accessible restroom.  Those wishing to attend meetings scheduled at the district office may request that the meeting be moved to an accessible location by contacting Monty Guthrie, Superintendent, P.O. Box 640, Pocola, Oklahoma, 74902, telephone (918) 436-2424